ESEA Federal Monitoring

Federal Monitoring

The Oregon Department of Education and Federal Systems Team strive to build collaborative partnerships with districts through the implementation of federal grant programs. The monitoring of federal grant programs allows the Oregon Department of Education and districts to collaborate while providing equitable education to all students and ensuring accountability.

Desk monitoring occurs twice each school year, in the winter and in the spring. Following desk monitoring, a small number of districts will be selected for on-site monitoring. Districts are selected using a risk based monitoring tool.

Districts to be Monitored

• ESEA Monitoring Schedule
  

Preparation for Monitoring

• Tier 1 Monitoring Training Slide Deck
  
• Tier 1 Monitoring Training Video
  
• Tier 2 & 3 Monitoring Training Slide Deck
  
• Tier 2 & 3 Monitoring Training Video
  
• Self-Assessment for ESEA Monitoring
  
• Self-Assessment for Districts Being Monitored Smartsheet
  

The self-assessment is aligned to programmatic requirements laid out in ESEA and is designed to help districts examine their practices around federal programs. Districts being monitored complete the self-assessment to develop shared understanding of the district's current practices relative to ESSA requirements, noting strengths and identifying where technical assistance/support may be needed from ODE. However, the self-assessment is available for use by any district at any time for the process of program reflection.

• ESEA Monitoring Organizational Tool
  

The ESEA Monitoring Organizational Tool includes information on all the requirements within ESEA for which districts are responsible. This tool serves as a reference for districts regarding what documentation should be maintained at the local level.

• Submission List for Monitoring
  

This list describes which materials a district must submit as evidence for each component of monitoring. These materials are uploaded by the district into OneDrive and are reviewed by the monitoring teams at ODE.

• How to Submit Monitoring Materials
  
• District Guide to ESEA Monitoring
  
• One-Pager Overview Document
  

Monitoring Resources

Common Compliance

Inventory

• Inventory Guidelines
  
• SAMPLE Inventory Sheet
  

Time and Effort

• Time and Effort (Sample Form)
  
• Time and Effort Brief
  

Title I-A

School Plans

• Title I-A Schoolwide Planning Template
  
• Schoolwide Program (SWP) Supplemental Questions
  
• Title I-A Plans for Schoolwide Programs
  
• Title I-A Plans for Targeted Assistance Programs
  

Family Engagement

• Family Engagement Monitoring Response Form
  
• Annual Meeting Checklist for Title I-A Schools
  
• SAMPLE Annual Meeting PowerPoint
  
• SAMPLE School District Building Parent Plans (Ashland SD)
  
• SAMPLE Compact Checklist (WI Dept. of Ed)
  
• SAMPLE Title I-A Compact (English) (Medford SD)
  
• SAMPLE Title I-A Compact (Spanish) (Medford SD)
  
• SAMPLE School Parent Compact (GA Dept of Ed)
  
• Building Parent Capacity - Parent Capacity Log
  

Staffing

• Principal Verification of Teacher and Paraprofessional Qualifications Form
  
• Paraprofessional Qualifications Form
  
• Final Paraprofessional OAR Adopted June 2010
  
• Paraprofessional with Scenarios
  

Title II-A

• Title II-A Monitoring Response Form
  

Title IV-A

• Title IV-A Monitoring Response Form
  

Private Schools

• Equitable Services Narrative Form
  

Foster Care

• Foster Care Monitoring Narrative
  

Transportation

• Guidelines, Elements to Consider, Procedures
• SAMPLE Transportation Plan
  
• Student Transportation Request Form
  

Enrollment

• SAMPLE Enrollment Policy (Sherwood SD)
  
• SAMPLE Record Request Form (Pleasant Hill SD)
  
• SAMPLE Admissions Policy - (Forest Grove SD)
  

District Liaison and Training 

• SAMPLE Job Description (Redmond & Greater Albany SD)
  
• SAMPLE Training Materials (Hillsboro SD)
  

Collaboration

• School Notification Form
  

Free and Reduced Meals

• SAMPLE School Meal Policy (Sherwood SD)
  

McKinney-Vento

• MV Monitoring Narrative
  
• FAFSA Support for Unaccompanied Youth
  
• SAMPLE FAFSA Determination Letter - (Source: SchoolHouse Connection)
  
• Policies
  
• SAMPLE District Policy for Houselessness & Unaccompanied Youth
  

Title I-C Monitoring

Title I-D Monitoring

Title IV-B 21st Century Monitoring 

Title III Monitoring