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Key Dates for Accountability and Reporting

  1. Profiles and Report Cards
  2. Reports & Data
  3. Student Assessment
  4. "A&A Update"
  5. Quick Links to Accountability Information

News & Upcoming Dates

News

Class Roster audits open at 1 pm on July 11. There are no changes to the audits this year. The 2023-24 Class Roster Audit Manual is posted on the Class Roster page on the district website.

The Class Size Validation also opens after 1 pm on July 11. The 2023-24 Class Size Technical Manual is posted on the Class Size Validation page on the district website and the Class Size Report pa​ge.

Training for both the audits and the validation will take place July 11 at 2 PM. The slides will be posted in early July before the live Zoom training. The training will be recorded. Please contact the Regional ESD Partners or Robin Stalcup, Research Analyst, if you have questions.

The At-A-Glance Narrative Data Collection opens on July 11 and will close on September 20, 2024. The At-A-Glance Narrative Data Collection is located within the Achievement Data Insight (ADI) application. If you do not have access, please contact your District Security Administrator.

Training on how to submit the At-A-Glance Narrative was conducted on June 6, an​d a recording is available. If you have questions regarding the At-A-Glance Narrative Data Collection, please contact Bianca Llamas, Research Analyst or your Regional ESD Partner.

English Language Arts (ELA) and Mathematics partial test records (any test where the student completed at least one item, but never finished the test) will be available on Friday, July 12 in the Assessment Record Updating Application (ARUA) and Accountability Warehouse Extract (AWE) application. If you do not have access to these applications, please contact your District Security Administrator.

Partials with no scores

  • Test records where the student c​ompleted at least five computer-adaptive (CAT) items OR one performance task (PT) item, but not both, are valid tests with no scores and performance level 1 for the total test and all reported claims.

Partials with scores

  • Test records where the student completed at least five CAT items AND one PT item have scores and performance levels for the total test, and if all CAT items were answered, scores and performance levels for the reported claims.

Be sure to resolve errors in the ARUA before downloading or reviewing reports online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.

Science partial test records (any test where the student responded to at least one question or interaction within the first stand-alone item or cluster, but never finished the test) will be available on Friday, June 28 in the Assessment Record Updating Application (ARUA), Accountability Warehouse Extract (AWE) and Secure Assessment Reports (SAR) applications. (If you do not have access to these applications, please contact your District Security Administrator.)

Be sure to resolve errors in the ARUA before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.

Schedule of Collections and Validations (that impact accountability reports):
July 15 - Annual Cumulative ADM collection closes
July 11 - August 23 - Report Validation Window for Ninth Grade On-Track
July 11 - September 20 - At-A-Glance Narrative Collection window
July 11 - September 20 - Report Validation Window for Class Size
July 18 - August 23 - Report Validation Window for On Track to English Language Proficiency (ELP)
July 25 - August 23 - Report Validation Wi​ndow for Student Mobility
August 23 - Last day for changes in the ARUA (to be reflected in Public release of Accountability Details and State Test Results)
August 23 - Last day for changes in Third Period Cumulative ADM (to be reflected in Public release of Accountability Details and State Test Results)
August 23 - Validations close for Regular Attenders, Student Enrollment, Student Mobility, English Language Arts Student Performance, Mathematics Student Performance, Science Next Gen Student Performance, and On Track to English Language Proficiency (ELP)

For more upcoming reporting deadlines, please see the Assessment & Accountability Checklist.

Oregon Extended English Language Arts (ELA), Extended Mathematics, and Extended Science test records will be available on Friday, June 28 in the Assessment Record Updating Application (ARUA) and Accountability Warehouse Extract (AWE) on the ODE secure district website. (If you do not have access to these applications, please contact your District Security Administrator.)

District Test Coordinators who wish to edit records for students who took an OSAS Extended Asse​ssment in 2023-24 may select the Test Type “Extended Assessments” when searching for records in the ARUA. Be sure to resolve errors before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.

The Ninth Grade On-Track Collection is currently open, but it will close at the end of the day on Friday, July 5. Please report your ninth grade on-track data before close of the collection.

The purpose of the Ninth Grade On-Track Collection is to identify which students are on track to graduate at the end of their first year of high school. The data collected will be combined with Spring Membership data and used in reporting. A web tr​aining was held on Wednesday, April 24. A recording of this training, and other helpful resources, will be available on the Ninth Grade On-Track Collection page. For help with any questions, please contact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

Upcoming Dates

  • June 28

    Oregon Extended Assessment ELA, Math, & Science Test Records​ Available in th​e ARUA, AWE, and SAR

  • June 28

    Science Partial Test Records Available in the ARUA, AWE, and SAR

  • June 28 @ 11:59 PM

    Collection Window CLOSES for Class Roster 2023-24


  • July 4

    ODE is closed for the Independence Day holiday.

  • July 5 @ 11:59​ PM

    Collection Window CLOSES for Ninth Grade On-Track 2023-24


  • July 8

    Collection Window CLOSES for Discipline Incidents, Restraint & Seclusion Incidents, and Seclusion Rooms 2023-24

  • July 11 @ 2 PM

    Webinar: Training for Class Size Validation and Class Roster Audits 2023-24

  • July 11 - 19

    Data Collection Audit Review Window for Class Roster 2023-24

  • July 11 - August 23

    Report Validation Window for Ninth Grade On-Track 2023-24

  • July 11 - September 20

    Collection Window for At-A-Glance Narrative 2023-24

  • July 11 - September 20

    Report Validation Window for Class Size 2023-24

  • July 12

    ELA and Math Partial Test Records Available in the ARUA, AWE, and SAR


  • July 15 @ 11:59 PM

    Collection Window CLOSES for Annual Cumulative ADM 2023-24

  • July 18 - 26

    Data Collection Audit Review Window for Annual Cumulative ADM 2023-24

  • July 18 - August 23

    Report Validation Window for On Track to English Language Proficiency (ELP) 2023-24

  • July 18 - September 30

    Report Validation Window for Preliminary School Accountability Details 2023-24

  • July 19

    Data Collection Audit Review Window CLOSES for Class Roster 2023-24


  • July 25 @ 2 PM

    Webinar: At-A-Glance School and District Profiles 2023-24

  • July 25 - August 23

    Report Validation Window for Student M​obility 2023-24

  • July 25 - September 30

    Report Validation Window for Preliminary At-A-Glance School and District Profiles 2023-24

  • July 26

    Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2023-24


  • August 1

    TIDE available through the OSAS Portal

  • August 1 - September 6

    Report Validation Window for Teacher Qualification 2023-24

  • August 1 - July 18, 2025

    ELPA Screener Testing Window 2024-25

  • August 2 - 4

    OSAS Test Delivery System (including Practice Tests), TIDE, and Centralized Reporting System (CRS) offline for scheduled maintenance


  • August 14 @ 5 PM

    At-A-Glance School​ and District Profiles Appeals due to ODE

  • August 15 - 23

    Report Validation Window for Secure Test Results (Assessment Group Reports) in ADI

  • August 15 - September 16

    Data Collection Review Window for Discipline Incidents, Restraint & Seclusion Incidents 2023-24

  • August 15 - September 16

    Report Validation Window for Unsafe Schools 2023-24 in ADI


  • August 23

    Report Validation Window CLOSES for Regular Attenders, Student Enrollment, Ninth Grade On-Track, Student Mobility, On Track to ELP

  • August 23

    Assessment Report Validation Window CLOSES for ELA Student Performance, Mathematics Student Performance, Science Next Gen Student Performance

  • August 23

    REMINDER: Last day for changes in the ARUA and Third Period Cumulative ADM to be included in final refresh of Assessment validations in ADI

  • Aug 23 @ 5 PM - August 21

    TEMPORARY CLOSURE of 2023-24 subjects in the ARUA for report processing


  • August 27 by 9 AM

    2023-24 subjects reopened in the ARUA (all subjects read-only)

  • August 29 - September 6

    Data Collection Review Window for Ninth Grade On-Track 2023-24


​

Resources

  • Assessment and Accountability Checklist 2023-2024 (updated 5/24/2024)
    This document provides:
    1. Assessment testing windows for the 2023-24 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2023-24 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district accountability reports, and assessment group reports.
  • Collection and Validation Dates for the 2023-2024 school year (updated 5/31/2024)
  • Schedule of Due Dates on the ODE District website.
  • Assessment & Accountability Update

    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

  • Validation Refresh Schedule for 2023-2024 reporting

For more information, please contact Jon Wiens.