Administrator Mentor Tools Building Blocks

Mentoring Program Building Blocks

Standards

Oregon Mentoring Program Standards describe the structures and functions, processes, and effective practices necessary for a quality program. Effective mentoring is foundational to a quality program. An essential element of a mentoring program is a professional mentor who understands and utilizes the skills, strategies and tools necessary for the continuous development of teachers and administrators. The link takes you to the Oregon Administrative Rules page, see OARs 581-018-0130 through 581-018-0151.

Tools

• GROWS Model PowerPoint
  • GROWS Model Prompts
  • GROWS Session Plan Worksheet
• Collaborative Discussion Guide (CDG)
• Getting to know you

Kick-Start

Use for the first one or two meetings

• Entry Conversations Protocol

  Facilitates rapport and trust, glean understanding of school context; explain purpose and structure of mentoring.

• “Getting to Know You” Tool

  Questions to ask during your first meeting with the beginning administrator that will provide important background knowledge.

• Entry Conversation-Supervisor

  Talking points about mentoring program for beginning administrators and purpose/structure of quarterly meetings between mentor and supervisor/LEA administrator.

Meeting with Mentee and Mentee’s Supervisor

Use ongoing with Mentee and quarterly with Supervisor/LEA Administrator

• Collaborative Discussion Guide

  (CDG): Note taking template which helps to structure weekly visit with mentee.

• Collaborative Discussion Guide (CDG)-Supervisor

  Note taking template which helps to structure quarterly visit with supervisor/LEA administrator.

• Time Management Grid

  Effective method for organizing priorities (urgent and important; not urgent and important; urgent and not important; not urgent and not important)

• Five Moves of Facilitative Coaching

  Coaching language stems to use with mentee (paraphrase, clarify, interpretation, mediational, summarize)

• GROWS Model: Problem solving tool with prompts (goal, reality, options, way forward, summary)

Observation/Data Collection Tools

Use to observe and give feedback to beginning administrator

• Participant and Facilitator Observation Recording Form

  Record what the participants are doing and what the facilitator is doing (t-chart) during a meeting.

• Look Fors Observation Tool

  6 “Look Fors” of an effective staff meeting useful for recording data during an observation of beginning administrator.

• Medford School District Staff Meeting Observation Template

  Rubric for observing a staff meeting with indicators and performance levels.

• Mentor Pre-Observation Conversation Guide

  Preparation for an observation of a meeting that involves joint decision making between mentor and mentee.

• Salem-Keizer Meeting Observation Tool

  Administrator Observation- Meeting (rubric, based on Legends)