Annual Federal ESSER Data Collection

Each year the U.S. Department of Education (USED) requires states to submit data on the expenditure of their ESSER I, II, and III funds to fulfill federal reporting requirements.

ODE will use ESSER reimbursement data and other data already submitted to ODE to complete most of the federal report. However, there is some additional data that will need to be submitted by school districts, ESDs, and state-sponsored charter schools.

To close out the grants, ODE will be collecting data for two fiscal years in the Spring of 2025. Grantees should provide data for:

• FY 24 (Year 5): July 1, 2023 – June 30, 2024
• FY 25 (Year 6): July 1, 2024 – September 30, 2024

ODE will be using online forms to collect this additional data. Please note there is a separate collection form for school districts, ESDs, and state-sponsored charter schools. Grantees are required to submit data for FY 2024 and FY 2025 using these forms during the collection window, March 17 – April 11, 2025, to remain in compliance with ESSER funding requirements.

Data Collection Questions Lists

To assist grantees in collecting the required data, a complete list of questions in each data collection can be found below. It is recommended grantees use these documents to collect the required data prior to completing the submission forms.

• School District Data Collection Questions
• ESD Data Collection Questions
• State-Sponsored Charter School Data Collection Questions
  
• Data Collection for Districts/ESDs with No Activity (MUST CHECK FIRST)
  
• School District Data Collection Questions (Word)
• ESD Data Collection Questions (Word)
• State-Sponsored Charter School Data Collection Questions (Word)
• Data Collection for Districts/ESDs with No Activity (MUST CHECK FIRST) (Word)
  

Data Collection FAQs

• Annual ESSER Data Collection FAQs
  
• Year 4 ESSER Data Collection Responses by Entity
  

Please be aware that there continue to be changes to some of the data collection questions to ease grantee reporting burden and to adapt the form for updated requirements, so your responses may look different from last year.

Data Collection Submission Forms

Below are the forms grantees must use to submit data for the 2023-2024 and 2024-2025 data collection process by April 11, 2025.

• District Data Collection Form
  
• ESD Data Collection Form
• State-Sponsored Charter School Collection Form
  
• Data Collection Form for Districts with No Activity (please confirm on this ESSER reports by district chart before using this form)
  

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