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Farm to CNP Grants - Reimbursement





A close-up of a clump of blueberries on a bush.  

Oregon Farm to CNP Noncompetitive Reimbursement Grant

The 2023-2025 biennium runs from July 1, 2023-June 30, 2025. The Legislature approved the Farm to CNP Grant again for this biennium. Therefore, all sponsors of NSLP, CACFP and SFSP programs (with a few exceptions) will automatically be opted in to the ODE Non-Competitive Reimbursement Grant for Oregon Grown & Processed Food, also known as the 'Reimbursement Grant.'

Reimbursement Grant Details

*Timeline is subject to change (updated 12/17/2024)

7/18/23 - Informal notification of awards. All programs that participate in NSLP, CACFP or SFSP (with some small exceptions) will be notified that they should expect an award amount. 

7/17/23 Mandatory Training​. Please view as your schedule allows. After viewing is complete, each grantee must fill out a Reimbursement Grant Training Attestation Form​. The link to the Reimbursement Grant Training Attestation Form can be found at the end of the Mandatory Training. Any questions can be sent to us at FarmtoCNP@ode.oregon.gov​. 

9/29/23 - Baseline Report due​ for new Sponsors (before first claim). A pdf of the Baseline Report​ is also available for review should it be helpful before submitting answers online. Final Report due​ for returning Sponsors (before first claim).​​

TBA - Formal announcement from ODE Procurement, including new grant agreement. Grant goes live as soon as Sponsor returns agreement, retroactive to July 1, 2023.

9/29/24 - A Progress report is usually due by this date. This will not be required for the 23-25 biennium.

6/30/25 - All funds must be spent by this date.

8/14/25 - All funds must be processed in EGMS.

9/30/25 - Final Report due. 


NOTE: Once a Sponsor exhausts their Reimbursement Grant funds they will be eligible to apply for additioanl funding through the Competitive Reimbursement Grant. 

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7/18/2023 Mandatory Traini​ng​.​ Please view as your schedule allows. After viewing is complete, each grantee must fill out a Reimbursement Grant Training Attestation Form​. The link to the Reimbursement Grant Training Attestation Form can be found at the end of the Mandatory Training. Any questions can be sent to us at FarmtoCNP@ode.oregon.gov​. ​

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Farm to CNP Reimbursement Grant A​llowable and Unallowable Items​​​​

Beginning in the 2025–2027 grant biennium, the list of items allowable for reimbursement will be updated to more closely align with the core goals of the grant: to increase the purchase of Oregon-grown and Oregon-processed foods, and to enhance the variety of these foods offered in school meals. These changes are intended to support Oregon’s agricultural economy while complementing existing meal programs with local products that may not typically be part of standard menus.

Starting July 1, 2025, pizza products, tortillas, and tortilla chips will no longer be eligible for reimbursement through the Farm to CNP Reimbursement Grant.

Pizza products include, but are not limited to:

• Pizza (whole or slices), pockets, sticks, bites, crust, dough, etc.

Tortilla products include, but are not limited to:

• Hard and soft shells, wraps, chips, etc.

The 2023-2025 grant biennium (ending June 30, 2025) allowables/unallowables remain unaffected by these changes.


​​New grantees will need to complete the following steps to have an award set up in EGMS.

  • Complete an Insitution ID​ Request Form - An Institution ID number is required to access grant funds.  As a new grantee, we realize you may not know/have all the information requested on the form. Please fill it out as best you can and send it to ode.institutions-request@ode.oregon.gov. You will be notified if there is additional information needed.
  • Complete an EGMS Ac​cess Request Form (English) (Spanish​​)​ - This is the platform in which you will enter your claim amounts in order to receive reimbursements. Please send the completed form to ode.egms@ode.oregon.gov
  • Complete a Dire​ct Deposit Form​ - The direct deposit form will need to be mailed to the address listed on the form. 

All of these items can be found on the EGMS webp​age​.​ On this page you will also find a useful resource titled "New ODE Grantee FAQ". This document is continuously updated as new questions are received and answered. ​

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Any additional questions about Farm to School spending? Please feel free to contact us at FarmtoCNP@ode.oregon.gov​.​​​
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Reporting Deadlines

​9/29/23 - *New Sponsors (entities that are participating in the grant for the first time).* New sponsors need to complete a Baseline Report before submitting their first claims for the 2023-2025 biennium. A pdf of the Baseline Report​ is also available for review should it be helpful before submitting answers online.​ 

*Returning Sponsors (entities that participated​ in the grant during the 2021-2023 biennium)* Returning sponsors need to complete a Final Report before submitting any claims for the 2023-2025 biennium. A pdf copy of the final report​ is available for review should it be helpful before submitting answers online.​ ​​​​​

Final Report: During the Fall of 2025, a Final Report will be required via SurveyMonkey.​​​​​​​