OHA supports the use of data for research and healthcare operations. However, APAC requires data requesters to pay the actual costs for data used to inform private activities.
APAC does not use a per year or per file type method for cost. Nevertheless, data requesters are encouraged to request the minimum data necessary for the research questions as required under HIPAA. Multi-year requests will only be approved if the project includes longitudinal analysis or if the condition studied is rare (resulting in a small number of claims in a single year).
We determine the cost of an APAC data file through the research and administrative activities involved in fulfilling a request. Additionally, the vendor fee of $890 is required to build, validate, and securely transfer the data. APAC will provide an invoice detailing the file type, years approved, cost per hour, and number of hours will be provided after approval of the project. Payment is required before files are created and transferred. Generally, invoices are less than $2,000, including the vendor fee if no special processing is required.
Special processing, such as matching to an external file or running RAND's Bayesian Improved Surname Geocoding (BISG), is charged at the cost from the vendor. APAC does not release names or street addresses for matching the data requestor's organization. A 'finder file' is required for matching by name and must be provided by the requestor.
If the cost associated with standard fees is prohibitive, please review APAC's Cost Waiver Request.