Waivers
To request a waiver, fill out the APAC-1a form and return it to the APAC inbox by December 2 to receive a waiver from reporting for the following reporting year. Waivers are required if an organization is identified as a mandatory reporter and expects no data to report. This may happen if:
- The number of covered lives in Oregon drops below 5,000 for carriers and third-party administrators (excluding ERISA-reported lives). A mandatory attestation form might be needed to document both ERISA and non-ERISA counts.
- All business lines are excluded from APAC reporting (see OAR 409-025-0110 for details).
- All business lines are for federal entities or sovereign tribal groups that don't report voluntarily.
- For pharmacy benefit managers and others not restricted by the 5,000 covered lives threshold, the organization believes the reporting burden outweighs the benefits. Approval is at the program's discretion.
Waivers may also be requested for specific files, particularly for third-party administrators who don't bill for subscriber-level premiums. Waivers are approved for one calendar year only, as the conditions for approval may change annually.
APAC -1a Waiver Application Form
APAC Mandatory Reporter Attestation Form
Extensions
If a mandatory reporter or their data submitter can't meet the submission deadline, they must request an extension. Per Oregon Administrative Rule, requests must be made at least 14 days before the due date. Extensions can be requested by submitting the APAC-1b form via email or through the HSRI portal as outlined in the user manual.
APAC-1b Extension Application Form
Exemptions
If a file fails validation, exemptions for specific data elements can be requested in the HSRI portal. Each exemption request must be filed for each rule failure and should include the reason for the request and plans to correct the issue in future submissions. Instructions for submitting exemptions are available here.