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Oregon Health Authority

Reporting

Program Reports

The Oregon HIV Community Services Program (HCS) is committed to developing, evaluating and continually improving a statewide, quality continuum of HIV care, treatment and supportive services that meets the identified needs of persons living with HIV and their families, ensures equitable access and decreases health disparities.

The HCS Program supports this mission by gathering data and information about the services delivered by HCS and it's contractors, analyzing this information to measure outcomes and quality of services, reporting this analysis in order to identify areas requiring needed planning, and implementing improvement activities in order to meet program goals.

County and Regional Services Reporting

As part of the HCS's quality management plan, HIV case management provider agencies submit program reports which provide a written evaluation of the services delivered, and includes partnership and referral activities undertaken, staffing changes, and targeted quality improvement activities the agency has undertaken.

Package and Instructions

The HCS team reviews required reports and the HIV Care & Treatment Compliance Specialist identifies items requiring follow-up.  Technical assistance is provided to the contractor as requested. 

Use the Reporting Calendar below to determine when to submit the required reports. For example, the Biannual Progress Report that covers the period between July 1, 2024 - December 31, 2024, must be submitted by January 31, 2025. Submit all reports by e-mail to the HIV Care & Treatment Compliance Specialist.

Fiscal Year County and Regional Reporting Calendar and Forms

Required Reports Reporting Dates Due Date

1. Biannual Progress Report Form


1. 7/1/24 - 12/31/24

2. 1/1/25 - 6/30/25


1. January 31, 2025

2. July 31, 2025

2. Administrative Fiscal Report

Administrative and service expenditures are reported quarterly on an excel workbook. 


1. 7/1/24-9/30/24

2. 10/1/24-12/31/24

3. 1/1/25- 3/31/25

4. 4/1/25 - 6/30/25


1. November 15, 2024

2. February 15, 2025

3. May 15, 2025

4. September 15, 2025