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Engineering Archives

The engineering archive is intended to be a permanent repository of engineering data that was created outside of the ProjectWise datasource. Some of the data in the engineering archive is quite old and pre-dates the ODOT ProjectWise datasource. Data is not limited to MicroStation design files, but may include narratives, tab sheets, reports, and design notes.
 
When submitting an archive request, please verify that the project for your engineering data is not a ProjectWise project; if the project is in ProjectWise, the engineering data should be in ProjectWise.

Engineering data for projects (Scoping, Maintenance or STIP) in the ODOT ProjectWise datasource will be closed and archived within that datasource and should not be duplicated elsewhere.

ODOT Archive Submittal

To submit files to the archive, send an email message to the ODOT Engineering Archives using this pre-addressed email template. You will receive a reply when the job is completed.

In the body of the message, please include information shown in the ODOT project information table.

Consultant Archive Submittal

Please contact an EAST member for assistance.

Retrieving Files From the Engineering Archive

Archive requests submitted after 2000 are located in the \\scdata\ENG_ARC\Post2000 folder.  If you need Pre-2000 files, contact an EAST member for assistance.

The Post-2000 subfolders structure is:

Post200:COUNTY:KEY NUMBER:PHASE:DATE is the folder structure
Example folder structure:  \\scdata\ENG_ARC\Post2000\Deschutes\12345\Contract_Plans\20101231\Your_Project_Data.

If you know the county and project key number you can normally navigate to the folder.  Projects that span multiple counties are archived in a single county.  You will find shortcuts to these projects in the county folders.

In cases where there is no key number, the KEY NUMBER folder will be replaced with a folder name made up of a BR#####_Name, or HWY##_MP##_ProjectName.

Notes

Highway Name

The project information Highway Name refers to the name used on the Oregon State Highway System.  The Cross Reference Table of Highway Route Number to State Highway Number lists the highway names, routes and numbers.  The State Highway System map shows highway and route numbers for the entire state and also the Portland Area Enlargement.

 

Custom Subcategories

Any custom subcategory folder (below the dated folder) can be added to fit your needs.  The subcategories can be plan phases like, DAP, Preliminary, Final, Revision, or Addenda.  For example, to archive a revision subcategory, create a "Revision" folder and put your files in that folder.  In your archive request set FILE_NAMES= Revision and that folder and its contents will be archived.

Need Help?

Have questions about filling out a template, submitting archival data, or finding a file? Contact an EAST member: