Prefer a printed checklist? Download a PDF of the required documents to help you prepare.
To apply for Housing Support Services, you will need to provide documents to support your application. Use this checklist to keep track of everything you need.
Below are acceptable forms of proof. If these are not available, the program will consider other evidence you provide.
Required Documentation
Note: U.S. citizenship or legal residency in the United States is not a requirement for participating in Housing Support Services.
Provide one of the following forms of photo identification:
- Driver’s license (not expired more than 13 years)
- State-issued ID (not expired more than 13 years)
- Passport or passport card (not expired more than five years)
- Current military or armed forces ID
- Current Oregon federally recognized Tribal ID
- Oregon concealed weapon/handgun license (not expired more than five years)
- Oregon Department of Corrections release ID (issued after 2005)
- Consular ID (not expired more than five years)
- Valid foreign passport
- Certificate of Citizenship (Form N-560 or N-561)
- Certificate of Naturalization (Form N-550 or N-570)
- Permanent Resident Card or Alien Registration Receipt Card (Form I-551 or I-151)
- Valid Employment Authorization Card (Form I-688)
- Valid reentry permit (Form I-327)
- Valid Employment Authorization Document issued by U.S. Citizenship and Immigration Services (Form I-688B)
If the above options are unavailable, provide two of the following:
- Social Security card
- Birth certificate
- Voter registration card
- Medicare or Medicaid card
- Health insurance card
- U.S. marriage license or certificate or record of marriage
- W-2 or 1099 tax form
- Oregon student ID (issued within the last five years)
- School registration
You will need to provide documents that show your household’s current income. All household members ages 18 years and older are required to state their income (including members with zero income).
Household members who file tax returns must submit one of the following:
- Income Verification section of the application completed for each household member (including minors)
- Most recent (signed and submitted) federal tax return (IRS Form 1040, 8870, or 4506-T) for each member of the household age 18 years and older
Household members who do not file tax returns must submit documentation of all income sources, including wages, pension payments, investment income, child support, and other types of income.
- W-2 or 1099 Forms: W-2 and/or 1099 forms for the year 2023.
- Pay Statements: three consecutive months of pay stubs (e.g., three pay stubs if paid monthly, six pay stubs if paid biweekly, or 12 pay stubs if paid weekly).
- Signed Employer Statement: a signed statement by the employer that includes date of employment, current position, wages and frequency of pay, employer name, and contact information.
- IRA Distributions: 1099-R or yearly statement for the year 2023.
- Investment Income: 1099-B, 1099-DIV, 1099-INT, and/or 1099-MISC form for the year 2023 OR the most recent monthly or quarterly account statement.
- Pension or Annuity: pension and/or annuity annual statement for the year 2023, OR the most recent monthly or quarterly account statement, OR the last three consecutive months of check stubs with date.
- Retirement: retirement annual statement for the year 2023, OR the most recent monthly or quarterly account statement, OR the last three consecutive months of check stubs with date.
- Social Security: Social Security retirement, disability, or supplemental income statement for the year 2023, OR the most recent award or benefit letter, OR computer printout from court or public agency stating the payments and dates.
- Alimony: copies of the last three months of checks, with recording date and check number, OR the payment ledger from the court, OR a copy of the divorce decree.
- Child Support: copies of the last three months of checks, with recording date and check number, OR the payment ledger from the court, OR a copy of the divorce decree.
- Unemployment Compensation: 1099-G statement for the year 2023, OR the most recent check stubs with payment and date, OR the most recent award or benefit letter, OR computer printout from court or public agency stating the payments and dates.
- Public Benefits: the most recent check stubs with payment and date, OR the most recent award or benefit letter, OR computer printout from court or public agency stating the payments and dates. Examples: Temporary Assistance for Needy Families, Federal Disability, etc.
- Income from Business Including Rental Properties: complete a Certification of Income from Business Form. All household members who are ages 18 years and older and receive income from business should sign and date the form, certifying the income received during the specified time frame. For rental properties, upload copies of recent rent checks, lease, and receipts for expenses.
- Recurring Cash Contributions: complete a Certification of Recurring Cash Contributions Form. All household members who are ages 18 years and older and receive recurring cash contributions should sign and date the form, certifying they receive cash income at the identified intervals.
- Zero Income: complete a Certification of Zero Income Form. All household members who are ages 18 years and older and receive no income should sign and date the form, certifying they do not receive income from any of the listed sources.
- Other Income: provide corresponding third-party support and/or payment documentation.
You must provide supporting documentation that includes the damaged or destroyed home address, dated on or before Sept. 7, 2020, that lists you as the resident.
Provide one of the following:
- Federal Emergency Management Agency (FEMA) determination letters (that specify primary residence)
- U.S. Small Business Administration (SBA) determination letters (that specify primary residence)
- 2020 tax return (Form 1040) or request for extension
- Government-issued ID
- Homeowners insurance policy (that specifies primary residence)
If one of the above cannot be provided, submit two of the following:
- Utility bill or letter from utility company confirming services to your home, in your name, in August/September 2020
- Credit card or bank statement for August/September 2020 with the damaged address listed
- Voter or school registration (from time of the disaster with names of the applicant(s) or minor child)
- Federal benefits documentation (Women, Infants, Children (WIC); Medicare; unemployment; Temporary Assistance for Needy Families)
Special circumstances (if the above proof cannot be provided):
- Active military duty or deployment: evidence of assignment away from primary residence at the time of the disaster
- Living elsewhere due to illness
- Incarceration
- Nursing home/assisted living
Property must have been damaged as a direct result of the wildfires and straight-line winds of 2020.
Submit one of the following, if available:
- Proof of disaster assistance received
- Documents from federal (including FEMA or SBA award letters with a description of qualifying costs), state, insurance, or other sources, which may include verified home loss, insurance adjuster estimates, or property payout
- Proof of damages, including damage assessments, before and after photos, or any other documentation
- Rent: current lease or other written rental agreement, OR three months of rental payment receipts, OR sworn affidavit of rental payments made (signed by property owner and tenant)
- Mortgage Payments: current mortgage statement
- Property Taxes: current mortgage statement (if it includes property taxes) OR property tax statement or invoice
- Homeowners Insurance: current mortgage statement (if it includes homeowners insurance) OR current homeowners insurance statement or invoice
- Homeowners Association (HOA) Fees: HOA agreement or written invoice or statement of fees OR current mortgage statement (if it includes HOA fees)
- Personal Property/Chattel Loans for Manufactured, Modular, Park Model, or Tiny Homes: monthly loan statement
- Manufactured Housing Park Pad/Space Rent: Current pad lease or written rental agreement OR three months of pad rent payment receipts
- Land Lease: current land lease agreement OR monthly invoice or statement
If applicable
- Renters Insurance Policy Declaration
- FEMA Rental Assistance Award Letter(s)
- FEMA Temporary Housing Unit Award Letter
- Oregon Housing and Community Services Wildfire Recovery and Resilience Account Award Letter
- Oregon Housing and Community Services Wildfire Damage Housing Relief Award Letter
- Legal Settlement Award
- COVID-19 Emergency Rental Assistance (ERA) Award Letter(s)
- Power of attorney document and
- Identification of the power of attorney
Contact Us
Call our Call Center at 877-510-6800 or 541-250-0938 or reach out to your local community action agency (CAA).