For more resources
and requirements, visit the
Procurement and
Monitoring & Compliance pages. If you are a subrecipient and do not see the resource you are looking for, or if you need more technical assistance, please contact your contract administrator or email
OHCS.ReOregon@HCS.oregon.gov.
Subrecipients and Community Development Block Grant Disaster Recovery (CDBG-DR)
A CDBG-DR project uses funds provided by HUD to support local governments in recovery efforts following a presidentially declared disaster.
These projects aim to rebuild and enhance resilience in affected areas, addressing housing, infrastructure, and economic revitalization. They also help communities restore damaged properties, improve public facilities, and mitigate the risks of future disasters.
CDBG-DR subrecipients are entities involved in disaster recovery activities. Examples include:
- Tribal, state, county, and municipal governments, agencies, and districts
- Schools (K-12)
- Public housing entities
- Other public or organizations
- Nonprofits
Subrecipient Manual
ReOregon offers a comprehensive manual for subrecipients that offers valuable guidance on program implementation and compliance. Information from various chapters of the manual can be accessed below to assist subrecipients in effectively managing their projects.
Download the full subrecpient manual (PDF)
- Introduces the program, outlining the roles and responsibilities of subrecipients.
- Describes the funding sources, program goals, and basic requirements for participation.
- Details the procedures for managing projects, including planning, implementation, and reporting.
- Covers compliance with federal and state regulations, documentation requirements, and strategies for effective project management.
- Covers the necessary environmental assessments and compliance requirements for subrecipients (for example, guidelines for evaluating environmental impacts, public notice and comment processes, documentation and reporting requirements, and ensuring compliance with federal and state environmental regulations)
- Outlines the financial management practices required for subrecipients, including budgeting, accounting, internal controls, and financial reporting.
- Provides guidelines on handling grant funds, maintaining accurate financial records, and ensuring compliance with federal and state financial regulations.
- Provides guidelines and requirements for procuring goods and services using grant funds.
- Includes procedures for competitive bidding, managing contracts, and ensuring compliance with federal and state procurement regulations.
- Emphasizes transparency, fairness, and cost-effectiveness in the procurement process.
- Covers the requirements and regulations related to labor practices for projects funded by OHCS.
- Includes guidelines on compliance with federal and state labor laws, wage rates, and worker protections.
- Emphasizes carrying out fair labor practices, maintaining proper documentation, and conducting necessary labor inspections and reporting.
- Emphasizes compliance with Section 3 of the Housing and Urban Development Act of 1968.
- Details obligations for outreach, recordkeeping, and reporting to ensure that economic opportunities are directed to those most in need.
- Covers the requirements and strategies for promoting job training, employment, and contracting opportunities for low- and very low-income residents in connection with projects and activities in their neighborhoods.
- Outlines the legal requirements and best practices for ensuring non-discrimination in housing programs and activities.
- Includes guidelines on compliance with the Fair Housing Act, Title VI of the Civil Rights Act, and Americans with Disabilities Act.
- Emphasizes the importance of promoting equal access to housing opportunities and providing reasonable accommodations for individuals with disabilities.
- Covers the procedures and requirements for acquiring property and relocating residents for projects.
- Outlines compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act, including steps for receiving fair compensation, getting relocation assistance, and ensuring minimal disruption to affected individuals and businesses.
- Outlines the processes to prevent receiving multiple sources of funding for the same purpose, ensuring compliance with federal regulations.
- Provides guidelines on identifying, calculating, and documenting potential duplications.
- Offers strategies for recapturing excess funds.
- Focuses on green building and energy efficiency requirements for subrecipients’ projects.
- Outlines the standards and certifications to which projects must adhere, including sustainable construction practices, energy-efficient designs, and environmental compliance.
- Provides guidelines for monitoring and ensuring compliance with green building standards. (NOTE: Subrecipients must submit certifications and evidence of compliance as part of their project documentation.)
- Outlines the requirement for incorporating mitigation measures into recovery activities, ensuring that at least 15% of the unmet needs allocation is dedicated to projects that reduce risk from natural hazards.
- This includes enhancing community resilience and implementing forward-looking projects such as applying ignition-resistant materials and improving infrastructure to withstand future disasters.
- Reviews the responsibilities of OHCS in ensuring compliance with federal statutes and regulations for HUD CDBG-DR funds.
- Describes the processes for conducting both scheduled and as-needed monitoring visits to review subrecipient and contractor performance.
- Emphasizes the importance of maintaining accurate records and submitting timely reports to demonstrate appropriate project oversight.
- Addresses the prevention and reporting of fraud, waste, and abuse by outlining the responsibilities of subrecipients and OHCS staff to detect, prevent, and report any suspected fraudulent activities.
- Emphasizes the importance of maintaining integrity and transparency in the use of federal funds.
- Details the various reports required throughout a project’s life cycle to ensure compliance with federal and state requirements. This includes financial reports, progress updates, and final closeout documentation.
- Outlines steps for final project closeout, ensuring that all contractual obligations are met and that all necessary documentation is submitted to ensure transparency, accountability, and proper use of funds in disaster recovery projects.
Policies, Templates, and Forms
Below are essential ReOregon forms and templates that can assist subrecipients in the ongoing management, reporting, and implementation of their projects.
CDBG-DR Personally Identifiable Information (PII) Policy
Subrecipient Agreement Templates
- Provides the agreement templates to ensure subrecipients are well-equipped to manage and report on funds effectively, maintaining transparency and accountability throughout the project life cycle.
Read Subrecipient Agreement Templates (PDF)
OHCS ReOregon Citizen Participation Plan
- Details the processes for engaging the public in the development and implementation of CDBG-DR and mitigation programs.
- Includes steps for consultations with stakeholders, public hearings, open houses, and online surveys to gather feedback.
- Ensures transparency and public involvement, providing procedures for public comments on Action Plans and amendments.
- Outlines the role of advisory committees in shaping program strategies.
OHCS ReOregon Language Access Plan
- Ensures that individuals with limited English proficiency (LEP) have meaningful access to CDBG-DR programs.
- Emphasizes providing appropriate language assistance services, such as translation and interpretation, to ensure that LEP individuals can effectively participate in and benefit from disaster recovery programs.