The First Payment may be either an advance or a reimbursement request.
Advance Payment (120 Days)
Advance payments may be made up to 60% of the OWEB funding amount. However, a spreadsheet, receipts, and invoices must be submitted to OWEB within 120 days of issuance of advance check.
If the grantee makes an Advance Payment Request, the payee secures from the grantee (if not included in original application package):
- Completed Land Use Form
- Copies of permits (if required)
- A copy of any applicable form such as Irrigation Efficiency or Culvert/Stream Crossing
- Secured Match Form, with signatures from authorized representatives
The payee completes:
- The Project Budget Amount column of the Request for Release of Funds form referring to the grant agreement budget for items and amounts to be charged to OWEB.
- The CURRENT Request column. The total for this column may not exceed 60% of the OWEB award amount. Funds for the Year-2 Status Report may not be requested at this stage. If indirect costs are being sought, the charge to OWEB may not exceed 10% of the total amount being requested in the first payment.
- An expense tracking spreadsheet listing all OWEB requested expenses to date.
Finally, the payee:
- Signs the Request for Release of Funds form.
- Makes copies, as appropriate for the payee’s project file.
- Sends the entire package to the Project Manager for the Board listed on page 1 of the Grant Agreement.
Within 20 days of receipt, OWEB: 1) checks to see that a fully executed grant is on file before releasing funds; 2) reviews the request and either approves it or questions the payee and/or grantee for further clarification; and, 3) if approved, arranges for payment to be made to the payee.
The payee sends the first payment to the grantee, if appropriate.
Reimbursement
Reimbursement payments may be made for expenses incurred on the project up to 90% of the OWEB award.
For a first payment reimbursement, the payee will need all the attachments that are required for an Advance Payment (see above), plus receipts and invoices for the amount spent to date on the project. Reimbursement will only be for the total amount shown on the receipts and invoices and may not exceed 90% of the OWEB award amount.