Oregon Immunization Program

Provider Resources

Oregon VFC/VAP Documents and Resources

State-supplied Vaccine Program Requirements

Make sure you're meeting VFC/VAP requirements by conducting a Clinic Self-Assessment (fillable pdf)

Vaccines for Children Program (VFC) Overview
Vaccine Access Program (VAP) Overview
Immunization billing resources

Vaccine Management

Vaccine Management Guide
VFC Ordering Cycle Calendars
VFC/VAP Short-Dated Vaccine Policy
Map of VFC clinics in Oregon (VAP map pending)
Emergency Vaccine Transportation Instructions
Report Non-Viable Wasted, Spoiled or Expired Vaccine Managing your inventory in ALERT IIS will automatically report wasted, spoiled and expired vaccine and is required for all providers who receive state-supplied vaccine, including COVID vaccine.
Oregon VFC Borrowing Log

Vaccine Storage and Handling

Oregon Refrigerator and Freezer Guide
Oregon Thermometer Guide
Oregon Min/Max Guide
Oregon Immunization Program Offsite Clinic Tipsheet
SAMPLE: Temperature Logs

Freezer: Celsius

Ultracold Freezer: Celsius

Freezer: Fahrenheit

Ultracold Freezer: Fahrenheit

Refrigerator: Celsius

Refrigerator: Fahrenheit

Off-site clinic temperature log: Celsius

Off-site clinic temperature log: Fahrenheit

Vaccine Storage Troubleshooting Record
CDC's Storage and Handling Guidelines for Multi Dose Vials (pgs. 18-19)
OIP Funding available for vaccine storage and handling equipment

Vaccine Administration

Administering Vaccines: Dose, Route, Site, and Needle Size
How to Administer IM and Subcutaneous Injections
Vaccines with Diluents - How to Use Them
Immunization Protocols
It's Federal Law! You must give patients current VISs
Vaccine Information Statements
Health Care Professionals with Authority To Vaccinate In Oregon

Clinical Decision Support

Pneumococcal Vaccine Timing for Adults

Screening Forms and Information

Links to readily available versions are below. Please reach out to the OIP Help Desk if your clinic needs the forms in additional languages.

ALERT IIS Information and Handouts

Enrollment and Basic ALERT IIS Training

Inventory Management

How to Manage Inventory (Updated 02-13-2013)
How to Manually Add Inventory (Updated 05-23-2013)
How to Manually Adjust Inventory (Updated 05-28-2021)
How to Order Vaccine (Updated 02-13-2013)
How to Transfer Vaccines
Interpreting the Options in Modify Quantity Updated 09-25-2019)
Prebooking Flu/COVID-19 Vaccine using the Request Flu feature
“Draw Down” Flu/COVID-19 Vaccine in ALERT IIS
How to Request Flu Vaccine when there are Two Seasons Open

Reports

Troubleshooting

Compatibility View Settings

Account Management

Update Contact Information

Other Resources

Oregon Immunization Provider Office Hours

Are you a provider with questions about immunizations? At each office hour session, immunization program staff members will provide updates and take provider questions (they may not have an immediate answer; thanks in advance for your patience). Contact the VFC Help Desk with name of attendee and clinic/organization for log-in information.

Office Hours are moving to a twice monthly schedule. Beginning in March, Office Hours will be held on the first and third Mondays of each month from 12:05 to 1 pm.

Immunization Office Hours - every first and third Monday
12:00pm - 1:00pm
The following days are state holidays - no meeting held:

Jan. 1, 2024
Jan. 15, 2024
Feb. 19, 2024
May 27, 2024
Sept. 2, 2024
Nov. 11, 2024

Vaccinations for Ukrainians Entering Oregon

With a significant portion of the population of Ukraine displaced, there is concern about the potential for vaccine-preventable disease in people seeking refuge. All the recommended vaccines are listed by age in our catch-up document. Anyone in this population under age 19 is VFC-eligible and adults can receive the recommended vaccines at any of our public, Vaccine Access Providers.

Resources in Ukrainian

Oregon Certificate of Immunization Status (CIS) Form
Vaccine refusal form
Vaccine Information Statements (VIS)

Hepatitis A

Hepatitis B

MMR

Polio

TDaP

Varicella