Statewide Recall
On a monthly basis, ALERT IIS produces a Statewide Recall report including all 22-month-old children who are past the recommended date for immunizations. Part of the statewide recall process is giving medical providers an opportunity to review the patients on the recall list in order to update patient demographics and immunizations. We’ve create a Tipsheet that provides a quick review of the process for opening the report.
Statewide Recall Tipsheet
Schools and Child Care
This tipsheet is for schools and child care facilities that need help with ALERT IIS.
School / Child Care Tipsheet
Reports Tipsheets
Accountability Report
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VFC/VAP Only
Super User Access |
How to Run an Accountability Report The Vaccine Accountability Report provides an accounting of every vaccine transaction entered into ALERT IIS for a selected time period. It compares the vaccine doses added and subtracted from inventory with the total ending inventory to determine the percentages of doses accounted for in selected time period. This guide will address: - Generating Vaccine Accountability Reports
- Understanding the results of Vaccine Accountability Reports
- Accessing Existing Reports
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Ad Hoc Report |
Standard User Access
Super User Access |
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Ad Hoc Report Overview
The Ad Hoc Count Report function in ALERT IIS allows the user to create customized reports for one-time use. There are two versions of the report: Count and List. This tipsheet gives a quick overview of the items, factors and filters used to set up a custom report.
Ad Hoc Count Report - Determine number of doses given for ordering vaccine (flu prebook) Filters within the Ad Hoc Count Reporting function help to narrow a search by date, vaccine group, and other factors. The count type of report can be used to determine the amount and types of flu vaccine that an organization used in past flu seasons, which can be used to estimate amount and types of flu vaccine needed for the next flu season.
Ad Hoc List Report – Review list of active patients Manage your patient population by running a list of patients who are active with your clinic, reviewing the list, and marking patients who no longer receive care at your clinic as inactive in ALERT IIS. |
Assessment Report |
Standard User Access
Super User Access |
Running and Interpreting the Assessment Report The ALERT IIS Assessment Report can help you assess your clinic’s immunization rates and reveal patterns of missing and late vaccinations across your clinic population. This will help you identify possible changes in clinic practices and design interventions to improve immunization rates at your clinic. |
Benchmark Report |
Standard User Access
Super User Access
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Running the Benchmark Report The ALERT IIS Benchmark Report can help you assess your clinic’s immunization rates and identify patients that may not be up-to-date. Regular assessment is the first step towards improving your clinic’s immunization rates. |
Billing Report |
VFC/VAP Only - Public Clinics
Super User Access
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How to Create Billing Reports in ALERT IIS |
Reminder / Recall Report |
Standard User Access
Super User Access
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Inventory Management Tipsheets
Manage Inventory |
Standard User Access
Super User Access |
How to Manage Your Inventory The ALERT IIS inventory module allows users to manage their state-supplied and privately purchased vaccine inventory. This inventory module guide addresses the following topics: - Viewing inventory
- Knowing when to reconcile your clinic’s inventory
- Submitting reconciled inventory counts prior to ordering
- Viewing historical inventory counts
- When ALERT inventory and inventory on hand don’t match
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Manually Add Inventory |
Standard User Access
Super User Access |
How to Manually Add Inventory |
Manually Adjust Inventory |
Standard User Access
Super User Access |
How to Manually Adjust Inventory
How to Modify Quantity of Vaccine Inventory |
Modify Quantity |
Standard User Access
Super User Access |
Interpreting the Options: Modify Quantity Screen The Modify Quantity screen in the IIS is used to reconcile your inventory. It ensures that inventory in the IIS actually matches what you have in your physical inventory count. Use this document as a quick reference for explaining all options in the Modify Quantity screen. |
Ordering State-Supplied Vaccines |
VFC/VAP Only
Standard User Access
Super User Access |
How to Order Vaccine This Vaccine Ordering guide addresses the following subjects: - How to create a vaccine order in ALERT IIS
- How to track an order
- How to receive and accept an order into your inventory
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Transfer State-Supplied Vaccines |
VFC/VAP Only
Standard User Access
Super User Access |