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Vehicle Reservation Information


To make a reservation, call the motor pool at 503-378-4377. To expedite the process, review our reservation information form to make sure you have all the necessary information before placing the call.

​Before coming in, make sure you have a current driver’s license and your agency’s motor pool checkout card; you cannot rent a state vehicle without both items present.

The motor pool checkout card is your agency’s authorization to use the motor pool and contains your agency's specific billing information. If your agency doesn’t have a current motor pool checkout card, you'll need to request one prior to the date of your first trip. Complete and submit the motor pool checkout card request form​.

​​​When you pick up the state vehicle we'll give you a vehicle packet, which contains the following: 
  • The vehicle's keys
  • Green "locator" card
  • WEX fuel credit card
  • Copy of the vehicle registration
  • Accident packet
  • Proof of insurance
  • Oregon map
  • Vehicle operating policies

​If you need to use a state vehicle on a weekend or holiday, make the reservation for the prior business day.

Example: you need to use the vehicle on Sunday. Reserve and pick up the vehicle on Friday, anytime between 4 p.m. and 5 p.m.

​Contact the motor pool at 503-378-4377.

Vehicles larger than a sedan have a “less than 48 hour cancellation” policy which may result in a $25 fee. Please keep in mind that weekends and holidays do not count toward the 48 hours.

If you forget to cancel your reservation, your agency will be charged a $25 "no-show" fee.

  • ​​Any damage incurred during your use
  • Completing the green "locator" card and returning it to the appropriate location
  • Returning the WEX fuel credit card with the state vehicle



Connect with a motor pool specialist

Hours of Operation
7:30 a.m. to 5 p.m., Monday - Friday