Fingerprinting for Background Checks

Some subject individuals (SIs) are required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check.

When fingerprints are needed:

• For employees, volunteers and contractors, see OAR 407-007-0030(9) for requirements.
  
• For providers subject to a background check through BCU, see OAR 407-007-0250(10) for requirements.
  
• For Clearinghouse agencies, fingerprints are always required.
  

Questions? Email bcu.fp.info@odhsoha.oregon.gov

FieldPrint

FieldPrint, Inc. is an international corporation based on the east coast. Oregon's Department of Administrative Services has contracted with them to provide services all state agencies, including ODHS and OHA. FieldPrint has subcontracted with local businesses (called FieldPrint vendors) to do the fingerprinting. These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do fingerprinting as a side business. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SI currently resides.

How to schedule an appointment with FieldPrint

• Once your agency has initiated a background check and the SI has completed the authorization and disclosure, directions on how to schedule an appointment with a FieldPrint vendor will be included in a letter available in ORCHARDS. The information in the letter is unique for each SI and background check.
• The qualified entry designee (QED) will also get an email notification.
• Follow the directions carefully in the letter and email notification.
  

If the SI is out of the U.S.

• The current Oregon contract with FieldPrint does not include any out-of-country services.
  
• If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary.

Cost

• The current charge for fingerprint capture through FieldPrint is $12.50.
• It is up to your agency whether the agency or the SI pays this cost.
• It must be paid with a credit card at the time the SI schedules the appointment.

Monthly invoicing

If your agency anticipates fingerprinting 100 or more SIs each year, you can work with FieldPrint to set up monthly invoicing.

• For details, see the Monthly Invoicing from FieldPrint flyer (PDF).
  
• Clearinghouse entities, see the Clearinghouse Monthly Invoicing from FieldPrint flyer (PDF).
  

Law enforcement agency transmission

Some SIs go to law enforcement agencies (LEAs) to get their fingerprints transmitted directly to Oregon State Police. For these SIs, their agency may have an agreement to offer these services.

If your agency uses LEAs for fingerprint capture, you must use correct coding so Oregon State Police can identify the fingerprints as part of a criminal records check through BCU.

• Follow the instructions in the Request for Fingerprint Transmission through LEA form (PDF).
  
• Clearinghouse entities, see the Clearinghouse Request for Fingerprint Transmission through LEA form (PDF).
  

Hard card rolled fingerprints

Oregon law requires any SI who is having a background check that requires fingerprints through BCU to have their fingerprints captured and submitted electronically. However, at this time BCU is able to accept hard cards with rolled fingerprints. This option can be used for SIs currently outside the U.S., or if your SI does not have access to FieldPrint or other Livescan option. BCU will notify interested parties when there is a moratorium on hard cards with rolled fingerprints.