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Required Housing Reporting

State law requires cities to report regularly to DLCD on several elements of housing planning and production. Reporting cycles for different elements fall under distinct programs with varying deadlines and requirements. Please refer to the table below to identify which reporting programs your government is required to complete.

Housing Portal

House Bill 2001 (2023) requires Oregon cities with a population of 10,000 or more must submit annual housing production reports to DLCD. These reports cover the housing units produced in the previous calendar year and must be submitted by February 1st of the following year. The reports must include the total number of units permitted (building permits issued) and produced (temporary or final certificate of occupancy issued) for the following types of housing:

  1. Residential units.
  2. Multifamily residential units (not including middle housing).
  3. Single-family homes.
  4. Accessory dwelling units.
  5. Units of middle housing, as defined in ORS 197.758(1)(b).

Note: For each of the categories above, jurisdictions should also report the number of units that were subject to a recorded affordability agreement that are not captured in the Oregon Affordable Housing Inventory maintained by Oregon Housing and Community Services.

DLCD provides an online Housing P​ortal and Reporting Instructions for cities to complete required reporting.

Permitted and Produced Reporting Annual Summaries:

House Bill 4006 (2018) imposes an additional requirement on cities with a population greater than 10,000 with severely rent-burdened households. A "severely rent-burdened household" is defined as a household that spends more than 50 percent of its income on gross rent for housing.

For cities where at least 25 percent of the renter households fall under this severely rent-burdened category, they are designated as "severely rent-burdened cities.” These cities must hold a public meeting to address the causes of sever rent burdens, identify barriers to reducing rent burdens, and explore potential solutions to the issue.

The responsibility of notifying these cities of their obligation to hold the meeting lies with the Oregon Housing and Community Services Department.

These requirements are a result of HB 4006 (2018) and implementing rules adopted by Oregon Housing and Community Services (OAR-813-112-0000), effective October 24, 2018.

List of cities where >25% households experience severe rent burden (2024)​

Pre-Housing Production Strategy Survey

Cities with a population greater than 10,000 must complete a pre-HPS survey 12 to 18 months prior to completing a housing capacity analysis (HCA) pursuant to ORS 197.296.

The purpose of the Pre-HPS survey is to prompt cities required to complete an HPS to list all of the strategies they currently employ to encourage the development of needed housing, increase the affordability of housing, and reduce rent burdens for severely rent burdened households. The survey enables DLCD to track and grant credit for work that is underway. DLCD provides an online Ho​​using Portal​ and Reporting Instructions​ for cities to complete required reporting.

Housing Production Strategy

ORS 197.290 requires cities over 10,000 population to adopt a Housing Production Strategy (HPS) within one year after adopting their Housing Capacity Analysis (HCA) adoption. The HPS must include a list of specific tools, actions, and policies the city plans to use to address local housing needs. Additionally, the report must include the city's plan and timeline for adopting and implementing each strategy.

DLCD reviews and approves each HPS. The approval is based on the adequacy of strategies to meet all identified housing needs, assessing whether the strategies effectively facilitate the production of needed housing, and ensuring the overall HPS promotes fair and equitable housing outcomes.

The resulting Oregon Administrative Rules are in place and can be viewed on the Secretary of State web page (OAR 660-008-0045 through -0070).

The list of example strategies can be found as an attachment to OAR 660-008-0050, or at the following link:

List of HPS Tools, Actions, and Policies

Mid-Cycle Report

Cities must evaluate the progress and effectiveness of their HPS at a mid-term checkpoint (every 3 or 4 years, depending on the HCA schedule). The mid-cycle report asks cities to conduct an evaluation of the strategies implementing in their HPS.

This assessment allows cities to identify which strategies are having the intended outcomes, and identify any areas that require course corrections.

In 2021, the Oregon Legislature passed HB 2918, requiring that all city and county governments in the state prepare and submit an inventory of surplus real property they own. This inventory accounts for property located inside an urban growth boundary or in areas zoned for rural residential use. City and county governments are required to submit this inventory by January 1 of every even-numbered year.

The bill directs the Department of Land Conservation and Development (DLCD) to develop and implement an electronic system for receiving and displaying a statewide inventory of city and county surplus lands.

Housing Portal

The Housing Portal serves as the main platform for local governments to fulfill required reporting. To submit a report using the portal, you must first register for an account with and create a login and password. Each login represents your jurisdiction, account profiles should be set up accordingly. Once your account is created, it will need to be authorized by DLCD's administrative system before you can proceed. After DLCD authorizes your account registration, you will receive an automated email confirming your account activation.

DLCD has prepared these step-by-step instructions for using the Housing Portal. Please reach out to the housing.dlcd@dlcd.oregon.gov should you have any questions or concerns.

Contact

Ethan Stuckmayer
Housing Services Division Manager
ethan.stuckmayer@dlcd.oregon.gov
Phone: 503-302-0937