Technical Resources

The Heritage Organization's Guide to Creating and Cleaning Up Collection Information was developed in response to those looking to create a system to preserve and track the information about their collection or those that want to cleanup their systems full of collection information that may be inconsistent or inaccurate with staff/volunteer turnover over time.

This guide will help:

• Demystify jargon and standards associated with maintaining a database or system of collection information
• Illustrate the power of good collection information (data) and the many ways good data can help your organization accomplish its mission
  
• Provide a guide to creating your organization's collection information (data) guide
• Provide a path for reviewing, assessing, and cleaning up your collection information (data)
• And for those using PastPerfect, this guide includes a case study that includes the review, assessment, and cleanup plan for a heritage organization using PastPerfect.
  

This project was funded by the Oregon Cultural Trust. Credits also include Relicura as a content contributor to the Guide and consultant that conducted and documented the PastPerfect Case Study and Northwest Digital Heritage for review, feedback, and editing.

The Heritage Organization's Guide to Creating and Cleaning Up Collection Information (full guide with appendices).

• Appendices as individual files:
• Appendix 1 - Data Schema & Content Standards
• Appendix 2 - Describing Archives: A Content Standard (DACS) Reference
• Appendix 3 - Worksheet: Is a Collaborative Portal right for your organization?
• Appendix 4 - Worksheet: Creating your organization's data standards guide 
• Appendix 5 - Worksheet: Review, Assess, & Prioritize
• Appendix 6 - Oregon Museum & Heritage Grant Content Checklist
• Appendix 7 - PastPerfect Case Study
• Appendix 8 - PastPerfect Case Study: Review & Assessment Spreadsheet (pdf, excel)
  
• Appendix 9 - Resources to Reference