WIC Coordinator Resources

Formula Choices starting May 1, 2023: English (PDF) | Spanish (PDF)

NEW: ARPA Physical Presence Waiver Guidance Effective October 18, 2023

ARPA Physical Presence Waiver FAQ

This page contains a variety of resources for WIC coordinators, including both materials for download and links to other websites. The materials below are documents that may be downloaded or links to websites. For further information about the content on this page, please contact your Oregon WIC Program Nutrition Consultant directly or visit Contact Us.

Topics on this page:

WIC program information
Ongoing activities
Staffing
Outreach and Partnership
Caseload management
TWIST for WIC coordinators
Resources

WIC Program Information

Social Determinants of Health infographic

Ongoing Activities During the Year

Coordinator Overview
A Year in the Life of a WIC Coordinator (PDF) WIC Coordinator Training Plan (PDF) WIC Coordinator Competencies (PDF) WIC Coordinator Training Checklist (PDF)

Time Studies
Local Agency Summary Form (Excel) Staff Individual Form (Excel) Time Study Local Agency Activity Descriptions (Word)

Fiscal Overview
WIC Fiscal Training for LA Coordinators and Fiscal Staff (PowerPoint) Job Aid: Avoid Underspending your WIC Grant (PDF) Fiscal 101 (PDF) Local Agency Budget Projection Form (Excel) OHA PHD Expenditure and Revenue Report Instructions (PDF) OHA PHD Expenditure and Revenue Report (Form 23-152) (Excel) Application for Grant Adjustment for WIC Nutritionist CPA Training (PDF) Financial Support for Clinic Moving and Expansion - contact your Nutrition Consultant for more information (PDF) Trauma Informed Care (TIC) Clinic Assessment Tool (PDF) Capital Expenditure Approval Process and Request Form (PDF) Capital Expenditure Approval Request Form (fillable version) (PDF) FNS Instruction 813-1 Exhibit A - Worksheet for Requests to Purchase, Renovate or Repair Real Property (PDF)

Travel Reimbursements
Travel Matrix and Information WIC LA 2024 (PDF) Travel Expense Reimbursement Form WIC LA (Excel) Exemption Request for Travel Expenses (PDF) Travel Reimbursement FAQs 2024 (PDF) Financial Support for Local Agencies to Attend State-Sponsored Training (PDF) Financial Support for Local Agencies to Attend NWA National Conferences (PDF)

Review Tools
WIC Review Tool (Word) Participant Record Review Tool (PDF) Participant Record Review Tally Sheet (PDF) High Risk Chart Audit Tool (Word) Observation Review Tool - Participant Centered Counseling Skills (PCCS) (PDF) How to Score the PCCS Observation Tool (PDF) Observation Review Tool - Individual (PDF) Observation Review Tool - Group education (PDF) Observation Review Tool Tally Sheet - Group education and Individual Tally Sheet (PDF) Farm Direct Review Tool (Word) Breastfeeding Peer Counseling (BFPC) Program Review Tool (Word) BFPC Participant Record Review Tool (PDF) What Can Staff Expect During a Review? (PDF) TWIST reports which support LA reviews (PDF) Sample Corrective Action Plan [CAP] (Word)

Nutrition Education Guidance
Oregon WIC Nutrition Education Guidance (PDF)

2024 Nutrition Services Plan
2024 Nutrition Services Plan Form (Word) 2024 Breastfeeding Assessment Tool (Word) 2024 Guidance for Completing NSP (PDF) Guidance for Writing Activities (PDF) 2023 NSP Evaluation Form (Word)

Staffing

How to find a registered dietitian

How to use Skype for Business

Skype for Business Tutorial

Outreach and Partnership

Oregon WIC Program Presentation template (Powerpoint)
WIC Outreach for Local Agencies: Planning Guide and Tools
WIC Outreach Log - Sample (Excel)
WIC Myth Busters for Partner Agencies (PDF)

Healthcare provider outreach resources

Formula focus toolkit
Engaging with healthcare communities toolkit - Oregon WIC outreach for healthcare providers
WIC Presentation for healthcare providers and staff
Medicaid FAQs for local agencies
Medicaid coverage of medical formulas (APR OWCA)

Caseload Management

Resources about monitoring, managing, and increasing caseload are located on the Caseload Management Resources page.

TWIST for the WIC Coordinator

TWIST Training Manual sections used frequently by coordinators

Chapter	Lesson	Topic
1	300	Equipment (PDF)
1	300	Application Support (PDF)
4	200	Template Maintenance (PDF)
4	201	Template Scheduling Options (PDF)
6	100	Maintenance of User IDs (PDF)
8	101	Nutrition Ed Documentation: Completing the Staff Training Screen (PDF)
8	100-101	Update of Staff Information and Clinic Information (PDF)
8	102	Referral and Outreach Tables (PDF)

Resources

Oregon links

National WIC Links