Preparing for Your Inspection
To help inspections run smoothly and quickly it is generally a good idea to have a binder with all or most of the information we inspect for. Refer to the Oregon Administrative Rules to ensure you are in compliance with the rules.
The following is a list of items we ask for regardless of the facility type:
- X-ray operator license or certificate (most boards require licenses to be posted in public view)
- X-ray machine license
- Most recent dosimtry reports (dosimetry may not be required for your office). Make sure the report includes
- SS# or Unique ID#
- DOB for each employee monitored)
Chiropractor
Chiropractors are inspected every 2 years.
Inspections are not scheduled.
Depending availability of machines and office organization, Inspections generally take about an hour.
An inspection consists of:
- Testing machine for compliance with Division 106
- Making sure the technique chart accurate and lists patient size in cm
- Reviewing the annual lead ppe check
- Testing the processor temperature
- Testing dark room for light leaks
- Reviewing X-ray machine operator licenses
- Reviewing gonadal shielding policy
- Reviewing films to ensure the gonadal shielding policy is being followed
- Review dosimetry reports to ensure the following information is present: Employee Name, DOB, and Unique ID# (typically this is the SS#, you can ask the company to star out the first 5 numbers)
The following only applies if your facility is operating fluoroscopy equipment:
- Review fluoro policies and procedurse: who is allowed to operate, operating instructions, benchmark policy, operating manual
- Review fluoro log book
- Review fluoro benchmark review
- Review fluoro operator training certificate
Dental
Dental offices are inspected every 3 years.
Inspections are not scheduled.
Depending on the number of machines, machine availability, and office organization inspections can take anywhere from 30 minutes to an hour.
An inspection consists of:
- Testing machines for compliance with Division 106
- Testing the machine to make sure the timer and the kVp are reproducible
- Checking to see that the exposure is below the maximum exposure allowed for an average adult bitewing
- Testing processor temperature
- Testing dark room for light leaks
- Reviewing all licenses and certificates (Dentist, Hygienists, and Assistants)
- Reviewing any applications training that is required for dental Hand Held machines and CT machines
- The only time dosimetry is required in a dental office is if you are operating a hand held X-ray machine under an exemption from the State.
- If you choose to provide dosimetry to staff you must ensure the reports contain all of the following information: Name, DOB, and Unique ID# (typically this is the SS#, you can ask the company to star out the first 5 numbers)
Hospital
Hospitals are inspected every year.
Inspections are scheduled to ensure machine availability.
Inspection times can vary between 1/2 a day and several days.
Hospital inspection contacts are sent a confirmation letter outlining all of the information inspectors will be reviwing during an inspection.
Industrial
Industrial registrants are inspected every 3 years.
Inspections are not generally scheduled.
Medical
Medical offices are inspected every 2 years.
Inspections are not scheduled
Depending on machine availability and office organization inspections generally take up to an hour.
An inspection consists of:
- Testing machines for compliance with Division 106
- Testing the machine to make sure the timer and the kVp are reproducible
- Checking to see that the exposure is below the maximum exposure allowed for a 23cm APLSS
- Testing to make sure the collimation is accurate (The light to X-ray field must be within 2%)
- Verifying Limited Permit Technologists are operating within the scope of their license
- Testing processor temperature (+/- 3 degreese)
- Testing dark room for light leaks
- Reviewing gonadal shielding policy
- Reviewing films to ensure the gonadal shielding policy is being followed
- Verify each operator has their own dosimeter.
- Review dosimetry reports to ensure the following information is present: Employee Name, DOB, and Unique ID# (typically this is the SS#, you can ask the company to star out the first 5 numbers)
- Reviewing all operator licenses and training certificates (non-radiologist physicians operating fluoro)
Podiatrist
Podiatry clinics are inspected every 3 years.
Inspections are not scheduled.
Depending on machine availability and office organization inspections generally take a half hour to an hour.
Veterinary
Veterinary offices are inspected every 3 years.
Inspections are not scheduled.
Depending on machine availability and office organization inspections generally take an hour.
An inspection consists of:
- Testing machines for compliance with Division 106
- Testing the machine to make sure the timer and the kVp are reproducible