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Oregon Health Authority

Oregon Vital Events Registration System - OVERS

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OVERS provides a secure web-based environment that supports convenient, stable and flexible operations from the creation of vital records to the production of certified copies and statistical reporting.​

​Directions: To gain permission to access OVERS and enter birth, death or fetal death record data, fax the documents as specified below to the Center for Health Statistics (CHS) at 971-673-1201.

Those in the following user groups must submit:

  • A completed OVERS Enrollment Form 

  • Two pieces of identification (ID)
    AND​​

  • Additional information listed below based on the user type you are requesting​

Fax the following based on your user type:

    • Birth Information Specialists* must submit 1) a letter on letterhead from your supervisor granting you permission to access the records associated with your facility and 2) the certificates for completing the Required Training Package.

    • Birth Hearing Screeners* must submit a letter on letterhead from your supervisor granting you permission to access the records associated with your facility.

    • Midwives* must submit the certificates for completing the Required Training Package.

    • Facility Administrators* must submit 1) a letter on letterhead from your supervisor granting you permission to access the records associated with your facility and 2) a completed Acknowledgment of Responsibilities Form.

    • Medical Certifiers* may work with your facility administrators to submit the enrollment form and ID.

    • Medical Examiners* must submit a letter from the office of the State Medical Examiner or District Attorney appointing you as Medical Examiner for your county.

    • Medical Certifier Staff and Medical Examiner Staff* must submit a letter on letterhead from your supervisor granting you permission to access the records associated with your facility.

    • Funeral Directors* and Funeral Home Staff must submit a letter on letterhead from your supervisor granting you permission to access the records associated with your facility.

 
*To sign/certify vital records in Oregon, you must have a position as licensed staff in a hospital or licensed birth facility or have a valid professional license authorized in Oregon. This includes funeral homes with a reciprocal agreement with WA and medical certifiers licensed in WA, CA and ID.

Other Users:

All Users:
 
Fax form and all supporting documentation* required in the form instructions to 971-673-1201.

A CHS employee will notify you by email when your account is created and if you have any required training. Upon receiving your username and password, you can start using OVERS.​

  • An internet connection.

  • Microsoft Edge is the preferred internet browser. However, any modern internet browser, such as Chrome, Firefox or Safari may be used.  

​If an employee needs to be removed from OVERS, the OVERS Help Desk must be notified via faxed request on facility letterhead the moment the employee is no longer employed: 971-673-1201. We will disable their access to the system.

This should happen if the employee:

  • Is no longer employed.

  • Has changed positions and no longer needs access.

  • Is affiliated with or has moved to a different facility or agency.​ 

If you report vital events such as births, deaths or fetal deaths in Oregon to the Center for Health Statistics (CHS), you can use the Oregon Vital Events Registration System (OVERS) to report electronically.  You must establish a user account before accessing it to report vital events. 


You may gain access to OVERS if you are a/an:

  • Birth Information Specialist from an Oregon hospital facility or licensed freestanding birthing center;

  • Oregon licensed midwife or a non-licensed midwife registered with CHS;

  • Hearing screener from an Oregon hospital facility;

  • Facility Administrator;

  • Medical clinic support staff in OR, WA, ID or CA;

  • Physician, naturopath, physician assistant or nurse practitioner licensed in Oregon, Washington, Idaho or California;

  • Oregon Medical Examiner and Medical Examiner staff;

  • Oregon licensed funeral director, a funeral director from a funeral home in an adjacent state licensed with a reciprocal agreement or funeral home staff;

  • Medical provider or support staff person at a facility that performs Induced Termination of Pregnancies (ITOPs) please see our ITOP partner page​ for more information;

  • Oregon state employee who needs access to Oregon birth, death, marriage or divorce records in the course of your work.​ 

​All training*, OVERS user guides, quick starts, and resources are located on individual partner pages.


*Birth Inf​ormation Specialists and Facility Administrators have required trai​​n​ing that must be completed before they can access their OVERS Account.​