2024-25 Open Enrollment Communications

The list below shows all the communications OEBB plans to send members for 2024-25 Open Enrollment.

Click the Description to view a sample of that communication. The columns to the right explain the details of the communication, the date we pulled the data from the system for that piece, and the date it was sent.

Any future dates reflect our plans, but are subject to change. This page will be updated as new materials become available and dates are finalized.

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Description	Who/What/Why/How	Data Pull Date	Delivery Date
Open Enrollment Preview Email (or "Sneak Peek")	Email alerting all OEBB members to watch for their Open Enrollment packet in the mail, and highlighting important things to know for the upcoming Open Enrollment. Sent to all email addresses in MyOEBB member profiles (both personal and work) for benefits-eligible employees and early retirees.	July 15, 2024 (pulling anyone benefits eligible as of Aug 1)	July 24, 2024
Heads-Up Postcard:	Hard copy postcard mailed USPS to all benefits-eligible employees and early retirees. The card instructs them to watch their USPS mailbox for their OE Materials.	July 15, 2024 (~ 8:00 pm)	Postmarked date: July 25, 2024
Posters Print the posters at your office	Click the links below and print the posters that you want. No ordering or shipping necessary! There are two designs to pick from and two sizes of each design. Poster 1, 8.5x11 Poster 1, 11x17 Poster 2, 8.5x11 Poster 2, 11x17	N/A	N/A

OEBB’s Open Enrollment Packet	(#10 envelope shown here containing Cover Letter below)	July 15, 2024 (~ 8:00 pm)	To be postmarked Aug 1 - 3, 2024
Cover Letter	Personalized letter to each benefits-eligible employee or early retiree detailing the specific plans available to them. To be mailed hard copy to all benefits-eligible employees and early retirees.	(see above)	(see above)

OEBB Open Enrollment Guide Booklet "zMag" online format PDF "printer-friendly" format Spanish translation	Electronic booklet summarizing all OEBB plans and instructions View online only - link available on home page: OEBBinfo.com Use PDF version to self-print any pages needed.	N/A	Posted online July 15, 2024

Confirmation Email - Enrollments Saved	This email will be sent to those members with an email address in the MyOEBB system confirming their enrollments have been recently saved. If records are saved multiple times, the member may receive multiple emails.	Data pulled daily at midnight throughout Open Enrollment to capture the records saved that day. Data pulled on weekends and holidays will be batched for the next business day.	Emails sent each business day throughout Open Enrollment to members whose enrollments were saved within the associated time period.
Confirmation Letter - Enrollments Saved CANCELLED	Mailed USPS to those benefits-eligible employees and early retirees without a valid email in the MyOEBB system confirming their enrollments were successfully saved. CANCELLED: Due to passive enrollment, these letters are not necessary and will not be sent.	CANCELLED	CANCELLED
Post-OE Letter - Missing Enrollments CANCELLED	Mailed USPS to those benefits-eligible employees and early retirees missing an OEBB medical, dental, or vision election for the 2024-25 plan year. Note: Opt-out, Waive, and Decline are considered elections. This letter is only mailed to members who appear eligible for medical, dental or vision but have not indicated whether they wish to enroll or not. CANCELLED: Due to passive enrollment, these letters are not necessary and will not be sent.	CANCELLED	CANCELLED