ORCHARDS Training and Resources

Training for system users

Training is required for designated staff who use ORCHARDS to process background checks.

To get started - Contact the BCU training coordinator to request the initial training materials. Call 503-378-5470 or toll-free at 888-272-5545, or request training materials by email.

On demand training - Resources and training videos and are available below. Videos give step-by-step instructions for using ORCHARDS. All videos play in YouTube.

Training videos Resources

Questions? Email bcu.qed@odhsoha.oregon.gov.

Training videos

Submitting background checks

Step-by-step videos for qualified entity designees (QEDs) and Clearinghouse-authorized designees (CHADs) who submit background checks for processing.

Adding a new application overview

Person Summary page

Portability

For QEIs

Step-by-step videos for qualified entity initiators (QEIs, also called provider initiators) who start the background check process.

ORCHARDS overview for initiators

Resources

Approved users can use the ORCHARDS checklist to make sure you have all the data you need to initiate a background check application.

ORCHARDS checklist

Potentially disqualifying convictions and conditions (PDQs)

Below is a list of potentially disqualifying convictions and abuse history. The lists are organized by the type of job or placement being sought. If you have a PDQ, your background check will include a weighing test.

Crimes PDQ lists

ODHS | OHA employees, contractors and volunteers Child Caring Agency (CCA) providers

Abuse history PDQ lists

ODHS | OHA employees, contractors and volunteers

Weighing test

For some positions, we do a weighing test to decide if applicants with one or more PDQ can be hired. See what we consider in the weighing test:

ODHS | OHA employees and volunteers

For some provider positions, applicants are automatically disqualified if they have certain convictions under State law (ORS 443.004). Visit the Rules and Policies page for details.

We follow all federal directives regarding mandatory exclusions. Check with your potential employer to find out if you will be subject to mandatory federal exclusions.

Definitions of crimes

Definitions of crimes in Oregon are in the Oregon Revised Statutes (ORS).

Hearing request form

This request form may be used for any background check denial or restricted approval.

FAQs

FAQ for child caring agencies

FAQ for subject individuals (More languages)

Records retention

Retention schedule (updated August 2024)