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Leasing Services for State Agencies

Leasing Services for State Agencies

  • Negotiating lease terms and preparing lease agreements for state agencies, partnering with commercial brokerage services, to find suitable private sector leased space  anywhere in the state. We negotiate with property owners and brokers on behalf of the client agency to execute a lease contract. 
  • Lease administration, at no additional fee (e.g., contract enforcement, expense reconciliation, space planning, etc.,) for any lease within our portfolio. 
  • Needs assessment and planning assistance (timing, square footage, functionality, cost forecast, strategy and best options).
  • Market research and site search to find leased space that aligns business, financial and operational objectives.
  • Interpreting terms and conditions of the lease.
  • Political notices.
  • Drafting and issuing Requests for Information (RFI).
  • Arranging tours of possible  properties.
  • Providing comparison of landlord proposals and guidance for decision making.
  • Arranging Capital Projects Advisory Board reviews as needed.
  • Partnering with client agency to determine best options for external brokerage​.
  • Locating space in DAS-owned buildings. DAS' portolio of buildings provides office space for nearly 80% of state agencies' space needs. Rent fees are described in the Price List. 
  • Interior Project Management and space planning services.
  • Buying or selling real estate as described in the Land Transaction Services Webpage. 
 Related Services for a Fee:
  • Service Agreements and Self Support Rent provides services by interagency agreement to state agencies in certain buildings listed in the Price List. The charges for these services reflect the actual cost of providing each service. The costs are developed using historical costs of maintaining and operating these buildings at current service levels. Trade services bills the tenant directly to keep monthly costs down. Trade services hourly rates are listed in the Price List. . 

​​Phase 1 - Planning

Phase 2 - Searching for Space

Phase 3 - Negotiating

Phase 4 - Preparing Lease Agreements

Leasing agents find space in both DAS-owned buildings and privately owned buildings. 

DAS-owned buildings have two rent models: uniform rent and self-support rent. ​

​​​​If you are a tenant in a DAS-owned building

If you currently lease space in a privately-owned building

Energy Conservation in Leased Space

​Oregon has some of the most aggressive sustainability requirements in the country and agencies are expected to exercise wise stewardship of Oregon's resources. The Oregon Sustainability Board was created in 2001 by ORS 184​. The Board works with state agencies to create sustainability plans and encourages innovation. The Board created the Interagency Sustainability Coordinators Network made up of representatives from 25 key agencies to carry out agency conservation efforts. More information is available on the Office of Sustainability Website.  

Water Reduction in Leased Space​  

On July 27, 2016, Governor Brown issued Executive Order 15-09​ directing state agencies to reduce water consumption by 15 percent or more across all state-owned buildings on or before December 31, 2020. 

As the state explores ways to conserve water in its own assets, we kindly ask tenants in state-owned buildings to look for ways to reduce non-essential water use wherever possible.

Visit https://www.drought.gov/states/oregon to learn more about drought conditions in Oregon and suggestions for water conservation.    

Sustainability

​Learn more about sustainability efforts in state government.​

​The Department of Administrative Services, Fleet and Parking Services Program manages employee, agency and visitor parking in the Salem Capitol Mall area. The program supports commuting options (transit, carpools, bicycles) for state employees​ with various incentives paid for by parking fees. For existing state employee parking information get parking maps. ​​​​​Information about  Electric Vehicle charging. ​​

​​Interior project managers support the leasing agents and client agencies in developing floor plans and workspace details, which describe the built-out leased space. They partner with the building owner's architect on larger projects. Interior project managers produce drawings, which are used as lease exhibits, but not as construction bid documents. Interior project managers also monitor progress of tenant improvement construction on behalf of client agency. They look for compliance with tenant expectations and state codes. Interior Project Management Services Webpage.​ 




Contact us

res.info@das.oregon.gov 

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