 Design (Not on or along State Highway)
LAG manual references:
| Project is fully funded and programmed in current STIP.
Key Action: CLPA completes
technical scope and submits to ODOT LAL with request for project agreement (SPA).
ODOT drafts SPA.
4 – 6 months to execute SPA and request obligation of federal funds.
Key Action: ODOT issues notice to proceed for preliminary engineering phase.
Key Action: CLPA schedules and holds kick-off meeting. Attendees should include: ODOT LAL, ODOT REC, ODOT and CLPA ROW Agency, CLPA PM . (See Environmental and Right of Way notes below .)
| Project design continues.
| Project design continues.
Key Action: CLPA -
drafts design exceptions using agency process.
-
drafts and assembles project special provisions using CLPA’s approved construction contracting templates.
Are there modifications to time and measurement provisions? If so,
CLPA submits to ODOT Certification for approval.
Up to 2 weeks for approval.
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Key Action: CLPA
- finalizes plans in preparation for submitting PS&E package to ODOT. See rows below for specific deliverables and timing.
- At approximately 90% Plans, submits
Civil Rights Request for Goals form 731-0663, engineer’s estimate and construction schedule to ODOT OECR.
Allow at least 5 business days for processing.
Key Action: ODOT OECR issues DBE and/or OJT goals to CLPA for inclusion in bid documents.
Key Action: CLPA submits bidding documents and Civil Rights Bidding Documents Checklist form 734-5460.
Allow at least 5 business days for ODOT review.
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Key Action: CLPA submits all required and other applicable submittals on the
PS&E Checklist to the ODOT LAL.
Communicate with LAL to set due date.
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Milestones
| Project Initiation
| 30% Plans
| 30-60% Plans (Design Acceptance)
| 100% Plans (Advanced-Final Plans)
| PS&E Submittal
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 Design on State Highway
LAG manual references:
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All the key actions above apply AND:
Key Action: CLPA
-
designs project segments on or along the state highway to ODOT Highway Design Manual standards
-
determines what additional ODOT approvals are needed. May also trigger additional requirements relating to mobility and access management.
Assume at least 2 weeks for any additional ODOT approvals, across all milestones.
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All the key actions above apply.
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All the key actions above apply AND:
Key Action: CLPA if there are design exceptions for the project segment that is on or along the State highway, submit to ODOT for approval.
2 to 4 weeks for any design exception approvals from ODOT.
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All the Key Actions above apply AND:
Key Action: CLPA for the project segment that is on or along the state highway, submit plan set to ODOT for approval.
Send 3 weeks in advance of PS&E.
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All the Key Actions above apply AND:
Key Action: CLPA submits all required and other applicable submittals on the PSE checklist to the ODOT LAL, including additional items as required for projects on or along state highway.
Communicate with LAL to set due date.
|
Milestones
| Project Initiation
| 30% Plans
| 30-60% Plans (Design Acceptance)
| 100% Plans (Advanced-Final Plans)
| PS&E Submittal
|
 Environmental
LAG manual references:
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Key Action: CLPA if requested by the ODOT Regional Environmental Coordinator (REC): drafts environmental prospectus and provides to ODOT REC at kick off.
ODOT REC signs off on prospectus.
2 weeks for sign off.
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Key Action, if using a consultant: CLPA have statement of work in place by 30% plans.
Key Action: CLPA/
consultant develops environmental baseline studies and submit drafts to ODOT REC (see 30 – 60% Plans Milestone)
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Key Action: ODOT REC makes NEPA determination.
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Key Action: CLPA/
consultant continues environmental work as required by recommendations from baseline reports.
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Key Action: CLPA submits environmental documentation (Record of Decision, studies) as part of the PS&E package.
Communicate with LAL to set due date.
|
Milestones
| Project Initiation
| 30% Plans
| 30-60% Plans (Design Acceptance)
| 100% Plans (Advanced-Final Plans)
| PS&E Submittal
|
 Right of Way
LAG manual references:
|
Key Action if right of way phase is needed: CLPA ensure Right of Way is programmed into STIP and included in SPA.
ODOT ROW attends kick off meeting. |
CLPA prepares legal description, estimate and maps.
|
Key Action: CLPA submits legal description, estimate, maps to ODOT ROW agent.
ODOT ROW agent submits programming request.
4 – 6 weeks from programming request to NTP.
Key Action: ODOT LAL issues ROW notice to proceed to CLPA.
Key Action: CLPA sends offer letters, works ROW processes. |
Key Action: CLPA meets with ODOT ROW agent to review plans at approximately 90%.
Key Action: CLPA submits to ODOT for ROW certification.
Send 2 - 4 weeks in advance of PS&E
Key Action: ODOT ROW signs certification.
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Key Action: CLPA submits signed ROW Certification to ODOT with PS&E package.
Communicate with LAL to set due date.
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Milestones
| Project Initiation
| 30% Plans
| 30-60% Plans (Design Acceptance)
| 100% Plans (Advanced-Final Plans)
| PS&E Submittal
|
 Utilities
LAG manual references:
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Key Action: CLPA obtains initial utility information for project area to be proactive on any requirements.
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Key Action: CLPA sends project notification letters to utilities.
Typical timing for utilities response: 30 – 60 days.
Key Action: CLPA sends second notice/time requirement letters.
Determine timing to allow for utilities 30-day dispute window
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Key Action: CLPA communicates with utilities and works as needed to complete documentation for utility certification.
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Key Action: CLPA submits utility documentation to ODOT SURL.
Send 4 – 6 weeks before PS&E date.
Key Action: ODOT SURL reviews and signs utility certification. |
Key Action: CLPA submits signed utility certification form as part of PS&E package.
Communicate with LAL to set due date.
|
Milestones
| Project Initiation
| 30% Plans
| 30-60% Plans (Design Acceptance)
| 100% Plans (Advanced-Final Plans)
| PS&E Submittal
|