Emergency Preparedness - Section 6

Finance Tracking Log [DP400]

DP400 Instructions

• OEM Action #: Oregon emergency management emergency coordination center or individual agency operations centers action number.  Enter this number from the disaster event log.
• PO #: The purchase order (PO) number issued by the contracting agency. Enter this number from the disaster event log.
• SPOTS Card Use: Enter the name holder and contact number of the SPOTS card used for this transaction.  (This is only applicable if a SPOTS card was used)
• User / PO: Enter the end use or PO number.
• Incident Number: The contracting agency's internal tracking used.  Enter this number from the disaster event log.
• Vendor Name: The vendor where the purchase occurred.  Enter this number from the disaster event log
• Item / Description: Enter a brief description of item purchased from packing slip or invoice from vendor.
• Qty/ Hrs: Enter the quantity purchased from packing slip or invoice from vendor.
• Unit Price: Enter the unit price for the item purchased from the vendor.
• Total Price: Spreadsheet will automatically calculate for you in the electronic version.
• Date Purchased: Enter in the date purchased.
• Delivery Location: Enter in the general location of the delivery (e.g. Clatsop county or Tillamook)
• Delivery Area: Enter in a more specific area, if known.
• Invoice Number: Enter in the invoice number from the packing slip or invoice.
• Purchase Amount: Spreadsheet automatically carries over from Total Price.
• Remaining Balance: The remaining balance available on the SPOTS card used.