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Emergency Preparedness - Coordinating Supervisor

Duties and Responsibilities

  1. Acts as the liaison between the Emergency Coordination Center (ECC) and the coordinating agency on disaster event procurement actions.
  2. Has been trained in incident command system principles and practices.
  3. Works with coordinating agency to ensure proper procurement and financial staffing are available to meet the needs of the declared event, using internal staff. 
  4. If additional personnel are required, contacts the DAS  Chief Human Resource Office (CHRO) resource coordinator. CHRO will work with other state agencies to find the necessary staffing. (See Disaster resource coordination).
  5. Uses Incident Command System (ICS) principles to establish organization structure, reporting procedures, and lines of communication for assigned resources. 
  6. When personnel from other agencies are identified, the coordinating supervisor works with the appropriate procurement and financial staff to establish lines of communication and processes to be used during the event.  Confirm dispatch and estimated time of personnel availability with CHRO.
  7. Maintains situational awareness by reading situation status reports, attending command staff meetings as requested, monitoring the operations center for resource requests, and providing adequate incident information to subordinate staff, including their personnel assignments.
  8. Ensures that all procurement information is provided to the ECC after completion of the purchase.
  9. Ensures all assigned staff are properly briefed and checked in as resources.
  10. Attends briefings and planning meetings as appropriate.
  11. Reports to appropriate entities with status updates as requested.
  12. Ensures that all personnel and assigned equipment are accounted for and returned at the end of the incident. 
  13. At the time of a personnel shift change, ensures that the event tracking status report and all event logs are provided to the next shift coordination supervisor.
  14. Informs CHRO of any staffing changes assigned to the incident.
  15. Monitors and inspects the progress of order fulfillment.
  16. Keeps management informed of situations and resource status.
  17. Ensures all necessary equipment is available for assigned personnel and that issued equipment is returned at the end of the incident.
  18. Informs CHRO of any problems with assigned resources.
  19. Transfers position duties to other shift managers to ensure continuity in the process. Provides event tracking status reports at the end of each shift.
  20. Conducts after-incident hotwash to identify problems, successes, and areas for process improvement. May be asked to provide a formal after-action report. Develops recommendations for improvement plans and participates in implementing approved improvement actions.