What is Considered an Information Technology Procurement?
Information Technology (IT) procurement includes the acquisition of computers, software, firmware and support services used in the acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission or reception of data or information.
Resource: DAS maintains a webpage that lists existing statewide software license agreements.
When to Employ IT Procurement Oversight Processes in Procurement
A procuring agency must follow the state’s IT-related procurement policies and processes when it plans and executes an IT procurement. An IT procurement is subject to review and approval by the agency Chief Information Officer (CIO) or state Chief Information Officer (OSCIO), based on the total value of the IT investment.
An agency head is responsible for establishing and following a process to review and approve agency IT investments with a contract value up to $150,000 (refer to DAS Statewide Policy 107-004-130). The state CIO must approve all proposed investments for IT-related procurements with a contract value of $150,000 or more.
How to Employ IT Procurement Oversight Processes in Procurement
The following table outlines the actions a procuring agency must follow and the reviews and approvals it must obtain to process a procurement for an IT investment.
Note: A procuring agency must obtain advance approval from OSCIO before conducting a procurement for an IT product or service that meets the following criteria, regardless of the amount:
- Mainframe, midrange or server hardware.
- Database, application, web, email or file/print solutions.
- IT security-related hardware, software or contracted services.
- Non-standard geographic information system (GIS) software (other than supplied through Environmental Systems Research Institute (ESRI)).
Resource: Use the OSCIO
Information Resource Request Form to document the information needed for advance review and approval of IT procurements that meet or exceed $150,000, or that meet advance review requirements regardless of procurement amount.