R⋆STARS Data Entry
GuideR⋆STARS Data Entry
Guide
Chapter #7
Budgeting
This chapter is intended to provide system users with an understanding of the budgeting procedures within R⋆STARS. Instructions on entering each type of expenditure and revenue budget into R⋆STARS are presented below.
7-1 ENTRY OF APPROPRIATIONS AND AGENCY BUDGETS
Legislatively Approved Budget (Appropriation)
Budgeting is a key activity in any governmental organization. Governments strive to produce a budget that meets the needs of its residents and businesses. This budget is constantly monitored and reviewed to provide for successful management and control of resources spent on the various activities sponsored by the government.
Both expenditure and revenue budgets are available within R⋆STARS. Expenditure budgets are split into four different classifications: Appropriations, Agency Budgets, Allotments and Financial Plans. Revenue Budgets are also recorded as Agency budgets. Each of these budget types are described below. R⋆STARS also provides project and grant budgeting capabilities which are described in Chapters 13 and 14 of the Data Entry Guide.
Appropriations are high level budgets which are defined by the state Legislature and represent the legal spending authority of the agencies. Appropriations may not be modified without approval from the proper authorities. Most appropriations are defined and tracked at the Appropriation and Appropriated Fund level. Optional levels include Organization Program, and Object. Appropriation control should be fatal (absolute) at the cash, accrual, and encumbered basis. This means that encumbrance, accrued, and cash expenditure transactions which cause the appropriation to be over‑expended will produce fatal errors and will not be allowed to post. All these controls, however, are dependent upon the control type indicators in the 20 – Appropriation Profile and can be set to fatal, warning, or ignore. Oregon appropriates by Agency, Appropriated Fund and Program Level 2 and does not set the encumbered basis flag to fatal until the last quarter of the biennium.
Agency budgets are budgets which are optionally defined by the agencies for internal purposes. They are budgets at a lower level of detail in the classification structure than the Appropriation. Agency budget control is generally set to advisory (warning) or ignore, although agencies have the option to increase the control level to fatal. If warning control is selected, expenditure transactions which exceed the agency budget will post and will be flagged with a warning message. Encumbrances and pre‑encumbrances will also produce such errors when the agency elects to include these amounts in their fund control edits. In Oregon, agency budgets (if established) must be at least to the D01 – Object Profile Object Level.
Agency Revenue Budgets are recorded by those agencies that need to monitor revenues for internal/statutory reasons. In Oregon, agency budgets (if established) must be at least to the D01 Object Level.
Allotments are a division of budgets by time for either agency budgets or appropriations. Allotments can be system generated monthly, quarterly, or in one lump sum for appropriations, but entered manually for agency budgets. Balances from one month/quarter are automatically carried forward to the next month/quarter. Allotment control can be set to fatal, warn or ignore. The control for allotments of appropriations will usually be different from the control for allotments of agency budgets.
Oregon Specific for Appropriations: Allotments are entered quarterly by agency staff, and released by BAM staff.
Oregon Specific for Agency Budgets: Allotments are entered at the discretion of agency staff. Approval and release authority is within each agency.
Financial Plans are lower level spending or revenue plans which are not controlled. This is for Reporting only.
This chapter will cover standard procedures for entering transactions for each of the budget types.
Budget and Management (BAM) staff enters the legislatively approved budget for each agency. The agency provides thecoding structure to be used for each of their appropriations. In Oregon, appropriations are loaded at Program Level 2. These entries are effective July 1st of each odd numbered year. BAM staff also enters, as appropriate throughout the Appropriation Year (AY), Emergency Board actions and Appropriation revisions. Transaction Codes (T-Codes) used for entering appropriations and allotments are: (User Class 03 or 40)
|
T-Code |
Title |
DR-1 |
CR-1 |
DR-2 |
CR-2 |
001 |
ESTABLISH ORIGINAL APPROPRIATION/ALLOT |
2900 |
2700 |
- |
- |
To accommodate changes in budgets throughout the year, increase and decrease Transaction Codes are available in R⋆STARS. Appropriations can be revised as long as the appropriation year to which the appropriations belong is still active. R⋆STARS will separately track original appropriations and adjustments to appropriations.
Most appropriation unencumbered/unobligated balances lapse (revert) at the end of the appropriation year, but capitalconstruction encumbered appropriations are available for several years. The year‑end treatment of encumbrances and appropriations is more fully explained in Chapter 12.
The Budgetary Transaction Entry screen is used to enter budget transactions. It is discussed in Chapter 3 of this manual.
Each agency is entirely in control of all agency budget transactions. T-Codes for agency budget transactions are (User Class 27, 29 or 41):
|
T-Code |
Title |
DR-1 |
CR-1 |
019 |
AGENCY BUDGET ADJUSTMENT – W/OUT ALLOT |
2905 |
2705 |
Future year budgetary transactions may be posted prior to the start of the year. This is useful when agency budgets are identified prior to the start of the fiscal year. By recording these budgetary amounts before the start of the fiscal year, the transaction workload can be spread over a longer (more manageable) period.
To record future year budgets, the effective date to which the transaction is posting must be established in the D61 – Current Date Profile, and the transaction should post to the Agency Budget Financial Table (Original Agency Budgets, Allotments or Agency Budget Revisions). Additionally, any other appropriation year dependent profiles must be established for the newyear.
To accommodate changes in budgets throughout the year, increase and decrease Transaction Codes are available in R⋆STARS. R⋆STARS will separately track agency budgets and adjustments to agency budgets.
Allotments are entered quarterly for appropriation and agency budgets using appropriate transaction codes. Allotments for appropriations are entered by agency staff, as are allotments for agency budgets. For appropriation allotments, only BAM staff can release the agency entered batches. The effective date is generally the first day of the new quarter.
Changes in allotments that may occur during the year are made using the same transaction code used to load the original allotments.
Allotments are entered using the 503 – Budgetary Transaction Entry screen using a Batch Type 1.
The following section is not used in Oregon:
The field MULTIPURPOSE CODE on the Transaction Entry screen is used to determine how the appropriation is allotted. The valid values are listed below and must be entered left-justified.
◾ M – Equally divided into 12 periods. All closed/prior periods will “move up” into the current period.
◾ Q – Equally divided into 4 quarters. All closed prior quarter will “move up” into the current quarter.
◾ 01 through 12 – A two digit period (fiscal month) is entered and the entire allotment will be loaded in that period.
◾ WWXXYYZZ – Where WW equals the percent allotted to the first quarter, XX equals the percent allotted to the second quarter, etc. For example, 10403020 would mean 10% for Qtr. 1; 40% for Qtr. 2; 30% for Qtr. 3; and 20% for Qtr. 4. The sum of these amounts must equal 100%.
Financial Plans are similar to Agency Budgets except for these differences. Financial Plans have no Financial Table impact, only General Ledger impact and there are no controls set up for Financial Plans. Financial Plans are entered at a detail level; however, they are not set up at a posting level.
Because the accounting impact is different from that of an Agency Budget, Financial Plans are created by using T-Codes that are different from that of the Agency Budget.
|
T-Code |
Title |
DR-1 |
CR-1 |
061 |
AGENCY REVENUE FINANCIAL PLAN |
2710 |
2907 |
After budgetary transactions have been entered, the status of the budgets needs to be monitored. R⋆STARS maintains two types of reporting capabilities that enable users to monitor the status of the budgets: on-line inquiry and standard reports. This section describes the on-line inquiries and the standard reports available for budget transactions. For more information, see Chapter 11.
On-line inquiry allows users to view specific Appropriation and Agency Budget Financial Table records. These records may include estimated revenues. Financial plans and revenue plans may also be viewed on-line using the General Ledger Financial Table.
The available inquiries for appropriations and agency budgets are:
◾ Agency/Fund Summary
◾ Agency/Fund Record
◾ Appropriation Record
◾ Agency Budget Record
These inquiry screens are shown in Chapter 3.
The standard reports can be requested by the R⋆STARS user with the appropriate security level. Standard reports serve to provide paper documentation of the budget status. Reports are always produced immediately following a batch update cycle, and therefore contain the most current transaction information. Most reports may be produced weekly while others are produced after month end.
The following examples are designed to show how appropriations and agency budgets are coded.
To establish appropriation amounts for AY15 (Central BAM staff only).
Step 1: Create the batch header.
When establishing a budgetary transaction such as an appropriation, Batch Type 1 is required.
Example:
S500 UC: 03 STATE OF OREGON 07/01/13 10:56 AM |
LINK TO: BATCH HEADER ENTRY PROD |
|
BATCH AGENCY: 101 SIGN ON AGENCY) |
BATCH DATE: 070113 MMDDYY, DEFAULTS TO TODAYS DATE) |
BATCH TYPE: 1 |
BATCH NUMBER: 001 |
|
BATCH COUNT: BATCH AMOUNT: |
|
BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT 2=EDIT/POST) |
PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) |
DISB METH IND: (H, M, R, E OR SPACE) |
EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) |
FAST ENTRY: (M/S/I/P/ ) |
USER ID: SFMSUSR DOE, JANE |
USER CLASS: 03 |
ACTION CODE AGENCY: |
ACTION CODE: |
|
F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT |
Step 2: Enter the batch transactions – Appropriation
When establishing an appropriation, T-Code 012 is used. Based on the allowable document types as defined in the 28B – Transaction Code Description Profile relating to T-Code 012, a document type of AP is required. Note that for each transaction entered in the batch below, the PCA looks up a different appropriation number and relatedfund. When entering a batch of transactions, as presented below, the current document number remains the same; however, the suffix automatically increments by 1.
Examples:
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00001 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AP111112 001 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 012 ESTABLISH ORIGINAL APPROPRIATION |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00050620620.00 RVS: FUND OVRD: |
DOC COUNT: 00000 DOC AMT: 00060142482.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00002 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AP111112 002 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 012 ESTABLISH ORIGINAL APPROPRIATION |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 27311 CENTRAL PROGRAM AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00003461619.00 RVS: FUND OVRD: |
DOC COUNT: 00001 DOC AMT: 00060142482.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12565 FUND: 0543 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00003 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AP111112 003 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 012 ESTABLISH ORIGINAL APPROPRIATION |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 22510 CRIMINAL JUSTICE - UNUSED FED FUND AUTH AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00006060243.00 RVS: FUND OVRD: |
DOC COUNT: 00001 DOC AMT: 00060142482.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 07015 FUND: 0630 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
Step 3: Enter the batch transactions – Allotments
The following demonstrates creating quarterly allotments. For purposes of this example, only the 1st transaction in the above batch relating to appropriations will be used to create the quarterly allotments. Based on the allowable document types as defined in the 28B relating to T-Code 002, a document type of AL is required.
The first quarter allotment is entered by BAM staff. This is usually 1/8th of the budget for the biennium. Based on the allowable document types as defined in the 28B relating to this T-Code 002, a document type of AL is required.
Example:
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00001 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AL000012 001 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 002 APPROPRIATION ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00006327577.00 RVS: FUND OVRD: |
DOC COUNT: 00000 DOC AMT: 00006327577.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
Subsequent quarterly allotments are entered by agency staff with User Class 40. This user class has a default Batch Edit Mode of 1 and no release authority. Since BAM controls the budgets and allotments, the combination of Edit Mode 1 and no release authority for the agency, means that the allotment transactions cannot be used by the agency until approved by BAM and posted during the nightly batch cycle. Once the allotment transactions are entered, notify BAM for review and release. In Oregon, BAM does not allow allotments for future quarters.
Example:
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 090113 TYPE 1 NO 001 SEQ NO 00001 MODE EDIT AND POST |
DOC DATE: 090113 EFF DATE: 090113 |
CUR DOC/SFX: AL000012 002 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 002 APPROPRIATION ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00006327577.00 RVS: FUND OVRD: |
DOC COUNT: 00000 DOC AMT: 00006327577.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
To establish agency budget amounts for AY15, with quarterly allotments.
Step 1: Create the batch header.
Batch Type 1 is required for all budgetary transactions.
Example:
S500 UC: 03 STATE OF OREGON 07/01/13 10:56 AM |
LINK TO: BATCH HEADER ENTRY PROD |
|
BATCH AGENCY: 101 (SIGN ON AGENCY) |
BATCH DATE: 070113 (MMDDYY, DEFAULTS TO TODAYS DATE) |
BATCH TYPE: 1 |
BATCH NUMBER: 002 |
|
BATCH COUNT: BATCH AMOUNT: |
|
BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT 2=EDIT/POST) |
PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) |
DISB METH IND: (H, M, R, E OR SPACE) |
EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) |
FAST ENTRY: (M/S/I/P/ ) |
USER ID: SFMSUSR DOE, JANE |
USER CLASS: 41 |
ACTION CODE AGENCY: |
ACTION CODE: |
|
F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT |
Step 2: Enter the agency budget batch transactions.
When establishing an agency budget, T-Code 020 is used. Based on the allowable document types as defined in the 28B relating to T-Code 020, a document type of AB is required. Note that for each transaction entered in the batch below, the PCA looks up a similar appropriation number but a different related fund. When entering a batch of transactions, as presented below, the current document number remains the same; however, the suffix automatically increments by 1.
Example:
S503 UC: 03 STATE OF OREGON 07/01/13 09:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00001 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AB222221 001 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 020 ESTABLISH AGENCY ORIGINAL BUDGET |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00002500000.00 RVS: FUND OVRD: |
DOC COUNT: 00000 DOC AMT: 00007843608.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 09:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00002 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AB222221 002 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 020 ESTABLISH AGENCY ORIGINAL BUDGET |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00003500000.00 RVS: FUND OVRD: |
DOC COUNT: 00001 DOC AMT: 00007843608.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0419 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 09:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00003 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AB222221 003 REF DOC/SFX: AGENCY: 101 |
TRANS CODE: 020 ESTABLISH AGENCY ORIGINAL BUDGET |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21120 LEADERSHIP - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00001843608.00 RVS: FUND OVRD: |
DOC COUNT: 00002 DOC AMT: 00007843608.00 DOC AGY: 101 |
DESCRIPTION: |
|
APPN NO: 12015 FUND: 0422 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
Step 3: Enter the agency budget allotment batch transactions.
After entering the agency budget transactions, allotments can be created for each of the agency budget transactions in the batch by using T-Code 022. Assuming that the allotments are to be quarterly, the following demonstrates creating quarterly allotments. For purposes of this example, only the 1st transaction in the above batch relating to agency budgets will be used to create the quarterly allotments. Based on the allowable document types as defined in the 28B relating to T-Code 022, a document type of AL is required. Note that the document amount for each quarterly allotment relating to this transaction (PCA 21110) equals the agency budget transaction entry amount of $2,500,000 and not that of the batch total. The transaction entry amount is divided equally into eight quarters with each quarter being a separate transaction entry in the batch and that the effective start date is also entered in quarters.
Example:
S500 UC: 03 STATE OF OREGON 07/01/13 10:56 AM |
LINK TO: BATCH HEADER ENTRY PROD |
|
BATCH AGENCY: 101 (SIGN ON AGENCY) |
BATCH DATE: 070113 (MMDDYY, DEFAULTS TO TODAYS DATE) |
BATCH TYPE: 1 |
BATCH NUMBER: 003 |
|
BATCH COUNT: BATCH AMOUNT: |
|
BATCH EDIT MODE: 2 (0=NO EDIT/POST, 1=EDIT 2=EDIT/POST) |
PAYMENT DIST TYPE: (MUST BE IN D50 PDT PROFILE) |
DISB METH IND: (H, M, R, E OR SPACE) |
EFFECTIVE DATE: (MMDDYY, DEFAULTS TO TODAYS DATE) |
FAST ENTRY: (M/S/I/P/ ) |
USER ID: SFMSUSR DOE, JANE |
USER CLASS: 41 |
ACTION CODE AGENCY: |
ACTION CODE: |
|
F1-HELP F9-INTERRUPT F10/F11-SAVE CLEAR-EXIT |
Examples:
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00001 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 070113 |
CUR DOC/SFX: AL222221 001 REF DOC/SFX: AB222221 001 AGENCY: 101 |
TRANS CODE: 022 AGENCY BUDGET ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00000625000.00 RVS: FUND OVRD: |
DOC COUNT: 00000 DOC AMT: 0002500000.00 DOC AGY: 101 |
DESCRIPTION: 1ST QUARTER AY15 ALLOTMENT |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00002 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 100113 |
CUR DOC/SFX: AL222221 002 REF DOC/SFX: AB222221 001 AGENCY: 101 |
TRANS CODE: 022 AGENCY BUDGET ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00000625000.00 RVS: FUND OVRD: |
DOC COUNT: 00001 DOC AMT: 0002500000.00 DOC AGY: 101 |
DESCRIPTION: 2ND QUARTER AY15 ALLOTMENT |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00003 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 010114 |
CUR DOC/SFX: AL222221 003 REF DOC/SFX: AB222221 001 AGENCY: 101 |
TRANS CODE: 022 AGENCY BUDGET ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00000625000.00 RVS: FUND OVRD: |
DOC COUNT: 00002 DOC AMT: 0002500000.00 DOC AGY: 101 |
DESCRIPTION: 3RD QUARTER AY15 ALLOTMENT |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
S503 UC: 03 STATE OF OREGON 07/01/13 08:54 AM |
LINK TO: BUDGETARY TRANSACTION ENTRY NOTE: N PROD |
BATCH: AGENCY 101 DATE 070113 TYPE 1 NO 001 SEQ NO 00004 MODE EDIT AND POST |
DOC DATE: 070113 EFF DATE: 040114 |
CUR DOC/SFX: AL222221 004 REF DOC/SFX: AB222221 001 AGENCY: 101 |
TRANS CODE: 022 AGENCY BUDGET ALLOTMENT |
INDEX: 10000 DAS ADMINISTRATION |
PCA: 21110 DIRECTOR'S OFFICE - ADMIN AY: 15 |
COMP/AGY OBJ: |
AMOUNT: 00000625000.00 RVS: FUND OVRD: |
DOC COUNT: 00003 DOC AMT: 0002500000.00 DOC AGY: 101 |
DESCRIPTION: 4TH QUARTER AY15 ALLOTMENT |
|
APPN NO: 12015 FUND: 0418 GL ACCT/AGY: |
GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: |
MPCD: AGY CD-1: 2: 3: RTI: |
|
F1-HELP F3-RTI F4-EDIT F6-BALANCING F7-DETAILS F9-INTERRUPT F10-SAVE |
F11-SAVE/CLEAR F12-HEADERS CLEAR-EXIT |
If it is your agency’s intent to enter all eight quarterly allotments for your agency budgets, coordinate this with SFMS Operations to activate the future dates on the D61 while you enter the transactions. When you are finished, these future dates will be inactivated.
