| Description |
Who/What/Why/How |
Data Pull Date |
Delivery Date |
Open Enrollment Preview Email
8/2 original
8/11 correction
|
Email alerting all OEBB members to watch for their Open Enrollment packet in the mail, and highlighting important things to know for the upcoming Open Enrollment. Sent to all email addresses in MyOEBB member profiles (both personal and work) for benefits-eligible employees and early retirees. |
July 25, 2022
(same data used for both)
|
original
Aug 2, 2022
correction
Aug 11, 2022
|
Heads-Up Postcard:
Front and Back
|
Hard copy postcard mailed USPS to all benefits-eligible employees and early retirees. The card instructs them to watch their USPS mailbox for their OE Materials.
|
July 14, 2022
|
Postmarked
July 27, 2022
|
Required OE Postcard:
Front and Back
|
Hard copy postcard mailed USPS to all benefits-eligible employees and early retirees. The card reminds them everyone is required to log in and select medical, dental and vision plans in order to have coverage for the 2022-23 plan year.
|
July 14, 2022
|
Postmarked
Aug 15, 2022
|
Self-Print Posters:
Three designs, each in two sizes. Use links in next column.
| SELF-PRINT only, OEBB will not print/mail
Download the design and size you want to print:
Required Open Enrollment: 8.5" x 11" and 11" x 17"
Sign Up for Text Reminders: 8.5" x 11" and 11" x 17"
Wellness Programs/Brochure: 8.5" x 11" and 11" x 17"
| N/A
| N/A
|
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| OEBB’s Open Enrollment Packet |
(#10 envelope shown here with individual inserts below)
|
July 14, 2022
|
Postmarked
Aug 1, 2022
|
Packet Part 1 of 2
Cover Letter
Spanish translation
|
Personalized letter to each benefits-eligible employee or early retiree detailing the specific plans available to them. To be mailed hard copy to all benefits-eligible employees and early retirees. |
(see above)
|
(see above)
|
Packet Part 2 of 2
Plan Comparison Inserts
|
Four 11x17 pages printed on both sides, showing side-by-side benefit details of all OEBB medical, dental and vision plans.
|
(see above)
|
(see above)
|
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OEBB Open Enrollment Guide Booklet
"zMag" online format
PDF "printer-friendly" format
Spanish translation
(coming soon) |
NO "HARD COPY" BOOKLETS PRINTED
Electronic booklet summarizing all OEBB plans and instructions
 View online only - link available on multiple pages of the OEBB website including:
OEBBinfo.com,
OEBBondemand.com, and
OEBBplandocs.com.
Use PDF version to self-print select pages if needed. If printing the full booklet, printing double-sided and stapled should lay out the pages properly.
|
N/A
|
Posted online
July 28, 2022
|
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Confirmation Email - Enrollments Saved
|
This email will be sent to those members with an email address in the MyOEBB system confirming their enrollments have been recently saved. If records are saved multiple times, the member may receive multiple emails. |
Data pulled daily at midnight throughout Open Enrollment to capture the records saved that day. Data pulled on weekends and holidays will be batched for the next business day. |
Emails sent each business day throughout Open Enrollment to members whose enrollments were saved within the associated time period.
|
Confirmation Letter - Enrollments Saved
|
Mailed USPS to those benefits-eligible employees and early retirees without a valid email in the MyOEBB system confirming their enrollments were successfully saved. |
Sept 20, 2022
|
Postmarked
Sept 27, 2022
|
Post-OE Letter - Missing Enrollments
|
Mailed USPS to those benefits-eligible employees and early retirees missing an OEBB medical, dental, or vision election for the 2022-23 plan year.
Note: Opt-out, Waive, and Decline are considered elections. This letter is only mailed to members who appear eligible for medical, dental or vision but have not indicated whether they wish to enroll or not. |
Sept 20, 2022 |
Postmarked
Sept 27, 2022 |
Dental 12-Month Wait Letter
|
Mailed USPS to all benefits-eligible employees and early retirees who have at least one individual enrolled on their OEBB dental plan who is subject to the 12-month waiting period for the 2022-23 plan year. The letter lists the individuals subject to the waiting period and explains how to appeal it if they experienced a QSC.
|
Sept 28, 2022 |
Postmarked
Oct 4, 2022 |
NOT SENDING THIS YEAR
Surcharge Applied Letter
(2021 sample for reference)
|
As of 2022, OEBB will no longer send a separate communication to members surcharged $5/month for OEBB/PEBB double-coverage.
|
N/A
|
N/A
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