| Metadata Attribute Set Documentation |
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| Title |
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The title metatag should contain a brief description of the information resource; use common words. You may use the title of your web page if it is descriptive enough.
Definition: The title provides the name of the information resource as assigned by the agency. The title should provide sufficient information to enable citizens to determine how relevant the source is to their query. It may be the same as the title of the web link, or it may be the title found on the title page of a report. If the officially assigned title is an acronym or initials, give the expanded title as well. If a document is know by more than one title, put the additional title(s) in the keywords metatag.
Title tag is used:
- In determining ranking of your page, extra value is place on the title.
- In the display on the search results page
- In the bookmarks and favorites
Recommended Title Examples:
- Understanding Oregon's Seatbelt Law
- Oregon State Department of Agriculture, Agricultural Fairs
- Prison Boot Camps and Shock Incarceration; a bibliography of books and journal articles
Not recommended Title Examples:
- Annual Report
- Memo
- Newsletter
- Appendix #
Preparing Word, Excel, and Adobe Acrobat files:
To ensure that your documents display properly on the Oregon.gov search engine and other search engines, please check the document properties to ensure that the title is correct.
Instructions for Word and Excel Documents:
- Open file
- Select File (in tool bar)
- Select properties
- Enter title (remember, this is the title that will be displayed on the search results)
Instructions for Adobe Acrobat PDF files:
- Open file
- Select File (in tool bar)
- Select Document Properties
- Select Summary
- Enter title (remember, this is the title that will be displayed on the search results)
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| Description |
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Full description of the information resource, including the purpose of the information.
Definition: Provide a detailed narrative description of the information resource in general terms which will help the user determine if the information has sufficient potential for them to go to the electronic location. Suggested length: less than 500 characters.
Example: News release about the characteristics of the noxious weed kudzu and who to contact if found.
Description tag is used:
- In determining the rank of your page in search engine results
- In determining how your page is displayed in search engine results
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| Keywords |
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Include all terms relevant to information source, common labels and acronyms, and "also known as" phrases
Definition:
Cross references, keyword descriptors and "also known as" phrases are used to help identify commonly used phrases or terms that fully describe your information resource. Agency abbreviations, common names and descriptive terms may be listed. This field will be used for keyword searching and should help users in locating information of potential interest. Terms which are commonly misapplied, and are known to the originator should also be listed. List as many terms as you feel are relevant to your information resource. Include common misspellings. Your site of mini-site may set defaults for this field.
Example:
"Unified Business Identifier" is a correct phrase; however, you could also use the following additional keywords: uniform business index, uniform business identifier, UBI, registration, license, employer, business
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| FindOR subjects |
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Select one or more subjects from the FindOR subject tree. Include all subjects that apply.
Definition:
This field will list a group of subject terms to aid users in locating resources of potential interest. The subject headings that you choose will insure your web page location in the FindOR subject tree on the advanced search screen of Oregon.gov. People can either browse or search within a specific topic. Your site or mini-site may set defaults for this field.
Examples:
- Oregon's water quality status assessment might have the following FindOR topic categories: water quality and drinking water
- Oregon HIV/AIDS annual report might have the following FindOR topic categories: AIDS, Health and Medicine, Health Insurance, Oregon Health Plan
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| Copy to State Library |
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This tag controls which documents are and are not sent to the State Library for inclusion in the Oregon Documents Repository: http://www.oregon.gov/OSL/GRES/REPOS/index.shtml. The Repository is an extension of the Oregon Documents Depository Program, which collects, preserves, and provides access to publications of Oregon state government. The criteria for inclusion in the Repository are in Oregon Administrative Rules 543-070-0000. Please contact the State Library if you have any questions about this tag.
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| Originator tags |
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Originator stands for the official organization responsible for the information and includes full hierarchical designation. There are five originator tags, including originatorJurisdiction, originatorLevel1, originatorLevel2, originatorLevel3, and originatorLevel4. For originator levels 1 and 2, select the appropriate agency from the agency taxonomy. Levels 3 and 4 are free-text. Use only one entity for each tag!
Syntax: Always begin with State of Oregon and break it down to smaller divisions. Originatorjurisdiction auto-fills to State of Oregon
Definition: The originator identifies the governmental authority responsible for the information. This field will be used to consistently identify information generated by that originator. Searchers should be able to consistently retrieve potentially relevant items by searching under the name of the originator. Do not use abbreviations.
Level 1 could represent Department, Agency, Board, Commission or Bureau. This is the parent agency. Your site or mini-site may set defaults for this field.
Level 2 could represent Agency, Division, or Department. This is the first level down in the parent agency. Your site of mini-site may set defaults for this field.
Level 3 could represent Section or Branch
Level 4 could represent Office or Program
Example:
State of Oregon, Department of Transportation, Driver and Motor Vehicle Services Branch, License Control/Document Processing, Accident Reports.
Example:
originatorJurisdiction =State of Oregon
originatorLevel1 =Department of Transportation
originatorLevel2 =Driver and Motor Vehicle Services
originatorLevel3 =License Control/Document Processing
originatorLevel4 =Accident Reports
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| Govtype |
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Default:state
Definition: Describes the level of government. This will allow field searching by governmental category.
Example: state
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| Language |
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The language of the intellectual content of the resource, not how the page will be translated by the browser. Place a checkmark by the appropriate language.
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| RetentionPeriodTextual |
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Text describing the retention period of the public record when the exact date is loosely specified.
Definition: Identifies the period of time the document should be left on the web. May correspond to the records retention schedule within the unit of government.
Examples:
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Retain for seven years following the ending date of the contract.
- < div >Archival, retain permanently
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| RetentionPeriodDate |
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Defaults to one year from the current date. Change if the default is not correct. Documents that are past the date in retentionPerioddate appear in the Expired Content Report on govnet
Definition: In the Metadata field the default form is "YYYY-MM-DD:"
Example: 2008-03-06
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| Date |
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Defaults to the current date. Date information resource was created. Dates are expressed as YYYY-MM-DD
Definition: Date the described resource was created - for example, a pamphlet’s or report’s publication date. If you are migrating older content, change the date to the date the content was created.
Example: 2006-11-30
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| DateofLastModification |
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Date the information was input or last modified. Dates are expressed as YYYY-MM-DD.
Example: 2006-11-30
For questions or more information about any of the Oregon.gov metatags, contact:
Crystal Knapp, EGovernment Librarian
Oregon State Library
503-378-5009
crystal.knapp@state.or.us
Jey Wann
Oregon State Library
503-378-5023
jey.a.wann@state.or.us
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