| Oregon Documents Depository Program |
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| Oregon Documents Depository Program |
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“It is a basic right of citizens to know about the activities of their government, to benefit from the information developed at public expense and to enjoy access to the information services of state agency." Oregon Revised Statues, 357.001
Since 1907, the Oregon State Library has been insuring that citizens have continuing access to public documents through the Oregon Documents Depository Program. By collecting documents, and distributing them to designated depository libraries around the state, the Depository Program provides access through library collections, and through the online Oregon Documents Repository.
Access to Oregon documents is provided through Depository library collections and catalogs. Links to Repository documents are contained in those catalogs, and in WorldCat. WorldCat is available to state employees through the State Library, and to others through their local public libraries.
Depository Libraries
All depository libraries are required to make their Oregon documents accessible to the public free of charge. Depositories must retain all depository documents for a minimum of five years, except that superseded publications may be replaced by the newer edition.
As the official archive for Oregon public documents, the State Library will retain all titles permanently.
Depository Program Statutes
Depository Program Administrative Rules
Read a detailed history of the Depository Program.
Visit the Depository Program’s 2007 centennial web site .
Learn more about Oregon government documents featured in eClips by visiting our new blog -
Read All About It, Oregon.
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| Information for State Agencies |
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Oregon Public Documents: A Field Identification Guide
The Oregon Documents Depository Program requires state agencies to supply the State Library with 10 copies of all of their tangible public documents. ORS 357.004 (3)(a) defines public documents as “informational matter produced for public distribution or access regardless of format, medium, source or copyright, originating in or produced with the imprint of, by the authority of or at the total or partial expense of any state agency….”, and exempts some types of public records, including correspondence and interoffice memos.
That definition doesn’t necessarily help when you’ve trying to decide if the document in your hand qualifies for the Depository Program. The brief field guide below should help you make those decisions.
PUBLIC DOCUMENTS
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NOT PUBLIC DOCUMENTS
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Annual or biennial reports
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Agendas and minutes
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Audits
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Announcements
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Directories
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Forms, stationery, etc.
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Financials reports
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Grant proposals, bids, RFPs, etc.
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Handbooks, manuals or guides
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Transcripts of hearings
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Magazines, journals, or newsletters
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Memoranda
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Maps
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News or press releases
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Posters
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Any publication intended only for use inside your agency
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Pamphlets or brochures
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Research reports, studies, statistical compilations, etc.
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Rules and regulations
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| Information for Libraries |
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The Oregon Documents Depository Program distributes documents to its designated depository libraries throughout Oregon. This web page has information and tools to help depository libraries manage their Oregon Documents collections. However, any library may be a virtual depository by downloading bibliographic records for online documents in the Oregon Documents Repository.
Shipping Lists
Each list shows the documents shipped, plus additional information about cataloging updates, etc.
Oregon Documents Classification System
The Oregon State Library classifies Oregon Documents using the Oregon Documents Classification System, which classifies publications by the agency that produced them.
Here’s how it works.
Here’s a list of all OrDoc class numbers (Excel format)
Bibliographic records
Depository libraries are required to include records for Oregon documents in their online catalogs. Here are resources and tools to help:
MARC records
How to modify records for your library’s local practice.
An alternate method for downloading bibliographic records.
Any library may download bibliographic records from the Oregon Documents Repository, OSL’s archive of electronic state documents.
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| Contact |
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Jey Wann
503-378-5023
jey.a.wann@state.or.us
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