BOARD OF TRUSTEES MEETING
February 3, 2006
Staff present: Robin Speer, Jim Scheppke, MaryKay Dahlgreen,
Visitors: none
Chair Hayden called the
meeting to order at 9:35 am.
Vars moved to approve the
minutes from the December 9, 2005 Board meeting. Williams seconded. The motion
passed unanimously.
Hayden reported attending
the 2005 Annual Conference of the American Library Association (ALA) in
Sullivan reported that he
and Williams met with the Talking Book and Braille Services (
Sullivan reported that the
Lane Library League has become a volunteer organization. They explored ideas
for fundraisers to fund the early literacy, teen literature, emergent literacy,
and other programs, but did not identify any.
Turner reported that he
and Hayden met with the Library Development team. They are in the process of
creating a half time position for a school library consultant, and will re-open
the recruitment for a youth services consultant with revisions to the
requirements. There were 970 entries from
Vars met with the Government
Research and Electronic Services (GRES) team. They have begun receiving
material for the digital state documents repository. The Wellness Collection is
now in place in the reference room and is available to state agencies. The
Legislative Library has sent over material that is currently being cataloged.
The Spring Lecture Series is scheduled to begin March 15th with a
presentation about Lewis and
Vars reported that the
Linn Library district will be on the 2008 ballot for funding. She shared
articles from the Albany Democrat-Herald
on this issue. She also distributed bookmarks from the Benton County Cultural
Coalition that show how funds from the Oregon Cultural Trust is distributed,
and bookmarks promoting Library2Go in
HEARING
Hayden announced at 9:50
that a public hearing would begin at 10:00 providing an opportunity for public
comment on the rules revisions proposed for OAR Chapter 543, Divisions 40, 50,
60, and 70.
At 10:00 Hayden opened
the public hearing. Scheppke presented two letters for consideration. The first
letter was from Barbara O’Neill, the Chair of the Statewide Database Licensing
Advisory Committee (SDLAC). It states that the committee supports the proposal
to add tribal libraries to the program. They support the subsidy for databases
and the inclusion of a representative from tribal libraries to the SDLAC. Also,
they propose that a representative from the Organization for Educational
Technology and Curriculum (OETC) remain as an ex-officio, non-voting member of
SDLAC.
The second letter was
from Christine A. Chute, Attorney-in-Charge, Business Activities Section of the
Department of Justice and is the documents liaison for the State Library. The
suggested comments are for changes in wording for OAR 543-070. Both of these letters were submitted as
testimony to be discussed under the new business item. At 10:05 Hayden closed
the public hearing.
REPORTS OF THE STATE LIBRARIAN AND STAFF
Hulshof-Schmidt
introduced Arlene Weible as the new Cataloging Services Librarian in the GRES
team. She comes with Federal documents experience and will be a good asset to
the team. The Board welcomed her to the library staff.
Scheppke gave an update
to the Executive Committee minutes. The 2006 LSTA allocation is $2,194,490, an
increase of $60,053 from 2005. It results in an unprogrammed balance of 2006
funds of about $155,000. The Chief Officers of State Library Agencies (COSLA)
voted at their January 20th meeting to take action if the National
Library Service (NLS) continues to deny permission to load a sample of their
audiobook content into the Unabridged shared collection.
The Oregon Digital
Library Consortium currently has all major public libraries, except for
In
Scheppke called attention
to a booklet created by the L-net librarians called I Use It All The Time. Scheppke referred to the staff reports
beginning on page 15 of the Board Packet. The Oregon Benchmarks report on page
19 shows that in 2005 only 80% of Oregonians were served by a public library
that meets minimum service criteria set by the State Library. This is the
lowest percentage since 1998 and reflects the struggles that some local
governments are having to maintain their services. The Board had a discussion
about what steps could be made to increase this percentage. It was noted that
many of the libraries not reaching benchmarks are not failing in every
category. Many need to be open more hours to meet the goals. OSL has had this
Oregon Benchmark for the past fifteen years. The report has been sent to the
libraries who are on the “underserved” list for the first time. The Staying
Connected report is on page 27. Libraries are able to purchase computers, send
us their receipts and we reimburse half of the expense.
Hayden reported that his
term of service ends June 30, 2006 and he has recruited two people who are
interested in applying for his seat: MaryBeth Pearl-Gent and Leslie Weigand.
Hulshof-Schmidt reported
on the results of the customer satisfaction survey performed by the GRES team.
The survey was sent to 27% of our users and had an 11% response. In general the
response was very positive. There were sixty people who responded that they
would like a personal contact from the state library. The report and the
comments will be sent to the Board members.
OPEN FORUM
No one came forward to
comment.
NEW BUSINESS:
Scheppke presented the
proposed changes to OAR, Chapter 543, Division 40. This rule provides a
framework for awarding grants to public libraries to establish, develop or
improve public library services to children. This amendment corrects the name
of the office that produces the publication that is used to determine
populations served and removes the maintenance of support requirement for
eligibility as required by HB 2916. The Board received no public comment. Vars
moved to accept the revisions as stated. Williams seconded. The motion passed
unanimously.
Scheppke presented the
proposed changes to OAR, Chapter 543, Division 50. This rule provides
definitions for a program of the State Library that is no longer operational.
The change repeals this rule to conform with statute. Williams moved to accept
the recommendation. Turner seconded. The motion passed unanimously.
Scheppke presented the
proposed changes to OAR, Chapter 543, Division 60. This rule provides the
framework for the Statewide Database Licensing Program in public, school,
academic, and tribal libraries in
Scheppke presented the
proposed changes to OAR, Chapter 543, Division 70. This rule establishes the
framework for the state documents depository program. Testimony from the public
hearing was considered for making adjustments to wording to bring this rule in
alignment with the statute. Sullivan moved to adopt the recommendations from
the Department of Justice and amend the proposal. Vars seconded. The motion
passed unanimously. Sullivan moved to adopt the rule as amended. Williams
seconded. The motion passed unanimously.
Scheppke presented the
proposed changes to Library Performance Measures in 2005-07 for presentation to
the Join Legislative Audit Committee. The Board asked for clarification of the
changes and discussed the staff recommendations. Sullivan moved to accept the
proposed changes as recommended by staff. Turner seconded. The motion passed
unanimously.
Hayden made a comment
about the report on page 91 that the number of OSLIS hits are up to 85,000 on
the OSLIS website in December. This is due, in part, to the additional
trainings that have occurred. Vars commented that news reporters are using the
L-net service.
The April 5, 2006 Board
meeting will be held the State Library in
The meeting adjourned at
12:07.