| Human Resources |
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| Frequently Asked Questions |
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- How do I apply?
- Do I need a separate application form for each job announcement for which I apply?
- How will I know if the state has received my application?
- May I submit my resume in place of the State of Oregon application?
- May I apply for open job announcements if I live out of the state or country?
- Do I have to provide my Social Security number?
- After I submit my application, when will I receive the results?
- How long will my name stay on the active hiring list?
- If I receive a passing score, how will I know where I am on the Qualified Applicant List?
- When will I be offered an interview?
- How do I make changes/corrections to my application and examination notice?
- How do I receive Veteran Preference Points?
1. How do I apply?
Before applying for any state job, the recruitment must be open and in progress. Each applicant must submit a PD100 (State of Oregon application) and any required supplements (exam questions, skill code sheets, resume, cover letter, etc.) listed on the announcement. Open job announcements are available at Employment Department field offices and most state agency personnel offices located throughout the state. Return completed application materials to the address listed on the Job announcement. Please feel free to e-mail your application and application materials to odfjobs@odf.state.or.us
2. Do I need to prepare a separate application form for each job announcement for which I apply?
Yes. You must submit one application for each job announcement unless the announcement specifies that you may apply for multiple jobs on one application form. Please follow the instructions on the announcement for all jobs. Signed, legible copies may be submitted rather than originals. The PD100 application is your signed statement of your training and experience.
3. How will I know if the state has received my application?
Due to the high volume of incoming applications, state agencies are unable to verify receipt of applications. If you have not received an Application and Examination Notice after six weeks, contact the agency to which you submitted your application materials. If the recruitment announcement is still open, you may submit duplicate materials.
State agencies are not responsible for:
a) materials that are illegible;
b) materials lost in the mail; or
c) materials that are missing as a result of transmittal by fax.
4. May I submit my resume in place of the State of Oregon application?
A resume will not substitute. The information you provide on the State of Oregon Application will used to evaluate whether you meet the minimum qualifications listed in the "To Qualify" section of the recruitment announcement.
5. May I apply for open job announcements if I live out of the state or country?
We are an equal opportunity/affirmative action employer and accept applications for all those interested in working with the Oregon Department of Forestry. ODF recruits for vacancies through a certified list. Before applying for any state job, the recruitment must be open and in progress. Each applicant must submit a PD100 (State of Oregon application) and answer exam questions listed on the announcement. We evaluate the application to ensure the individual meets the minimum qualifications and the exam questions are then scored. If hired, the successful applicant must show proof of their authorization to work in the United States.
6. Do I have to provide my Social Security number?
Please provide your Social Security number. The state will use it for recruitment identification and tracking purposes as authorized by OAR 105-040-0001. In the event you are hired, your Social Security number will also be used for employee records, payroll and insurance purposes pursuant to OAR 105-040-0001 (1)(b)(A). Providing your Social Security number is voluntary.
7. After I submit my application, when will I receive the results?
Under normal circumstances, you will receive your Application and Examination Notice, which explains the status of your application, within four to six weeks. The amount of time for notification is heavily dependent on the volume of applications received.
8. How long will my name stay on the active hiring list?
Your score (either numeric or qualified) remains valid up to the expiration date shown in Box 27 of your Application and Examination Notice. Most scores are valid for six to twelve months. Your name will be inactivated when:
a) your reach your expiration date;
b) you do not notify us of a new address and we get returned mail; and/or
c) you fail to respond to any communications from state agencies regarding interviews;
d) you are appointed to a permanent state.
9. If I receive a passing score, how will I know where I am on the Qualified Applicant List?
Agencies are unable to advise where your name is on the recruitment list because it is not compiled until requested by the geographic location, availability, and skill codes. When customer service representatives get requests to look at applicant information for a specific announcement, they only see individual records, not a composite list.
10. When will I be offered an interview?
The hiring agency may choose to interview only those applicants who receive above a certain cut-off score. When a score cut-off is used, the agency interviews all candidates with that cut-off score or higher. Because the size of lists and the cut-off scores vary from recruitment to recruitment, it is difficult to predict if or when you will be offered an interview. If you receive a score of qualified (QLF), further screening is at the discretion of the hiring agency.
11. How do I make changes/corrections to my application and examination notice?
Make a photocopy of your Application and Examination Notice, indicate changes needed, and send the copy to the agency generating the recruitment announcement or to:
Department of Administrative Services
HRSD/ Data Entry
155 Cottage St NE, 2nd Floor
Salem, OR 97310
12. How do I receive Veteran Preference Points?
If you are an eligible veteran, you may have additional points added to your passing test score.
To receive credit, you must:
a) attach a copy of your DD214/DD215 to your application; and
b) be prepared to provide verification of your veterans’ preference eligibility at the time of interview.
Information regarding the State of Oregon Veterans´ Law can be obtained by calling the State of Oregon, Department of Veteran’s Affairs office at (503) 373-2000 or 1-800-828-8801.
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