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| Post Code: D718 |
| Announcement Number: LE080417 |
| Classification Number: C0437 |
| Open: 10/09/2008 |
| Close: 10/23/2008 |
| Location: Salem |
| Availability: Full Time |
PROCUREMENT AND CONTRACT SPECIALIST 2 |
(Contracts Coordinator)
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$3,437 - $5,027 MONTHLY
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GENERAL INFORMATION
- This position is with the Oregon Department of Energy, Budget and Finance Section, of the Central Services Division, and is located in Salem. The Oregon Department of Energy has approximately 90 employees and is responsible for promoting the efficient use of energy resources, developing an energy supply that is renewable, affordable and reliable, and regulating the transport and cleanup of radioactive waste.
- This recruitment will be used to establish a list of qualified people. The list will be used to fill the current vacancy and may be used to fill other vacancies as they occur.
- This is a permanent, full-time position. This position receives full fringe benefits. The State of Oregon provides an attractive, cafeteria-style benefit plan that includes employer contributions toward a variety of medical and dental plans covering employees and dependants, participation in the Oregon Public Service Retirement Plan (OPSRP), and a deferred compensation plan.
- Applicants are subject to a Computerized Criminal History check for a thorough background investigation. Adverse background data may be grounds for immediate disqualification.
TO QUALIFY
Your PD100 application form will be reviewed to verify that you meet the qualifications stated in this section. To receive credit, your application form must clearly show that you have:
- Four years experience in the procurement of goods and services through purchase orders and contract agreements; or experience putting together or administering standard contracts or agreements.
- For positions in procurement, two of the four years must have included deciding and writing specifications for the purchase of goods and services or developing and administering service contracts.
- A Bachelor’s Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three of the four years.
In the "Work History" section on your application you must clearly describe your experience in each of the areas listed. Failure to provide this information may result in eliminating your application from further consideration.
Credits must be from an accredited college or university. A photocopy of your transcripts must be submitted with your application form.
Preference may be given to those who have knowledge and experience in preparing State of Oregon personal service contracts and intergovernmental agreements.
EXAM
There is no test for this recruitment. Your experience and training will be reviewed for minimum qualifications. If you meet the “To Qualify” requirements on this announcement, your name will be placed on the list with a code of QLF (qualified).
DUTIES AND RESPONSIBILITIES
The purpose of this position is to provide overall coordination of personal/professional contracting activities and intergovernmental agreements to ensure that the necessary services are obtained in a manner that complies with all applicable state and federal policies, regulations and laws. The Contracts Coordinator processes approximately 120 new contracts and agreements each biennium, and more than 100 contract amendments. Major duties include:
- Determine appropriate selection procedures based on agency needs and state contracting regulations. Write Requests for Proposals (RFP’s) and other solicitation documents. Serve as primary contact for all parties, including DAS, DOJ, agency staff and potential contractors.
- Develop solicitation terms and specifications for the purpose of purchasing services. Develop and administer proposal evaluation criteria. Coordinate the review of solicitation documents by Department of Justice. Publish solicitations and provide applicable notice(s) on Oregon Procurement Information Network (ORPIN) in accordance with applicable laws, rules, and policies.
- Make contract awards. Identify and resolve problems in contractor selection, coordinate agency response to any protests or appeals.
- Develop all agency personal services contracts. Collaborate with agency staff to translate program requirements into contract terms. Compose contract language. Consult with DOJ as needed for clarification of legal issues and approval of contract or agreement language. Use ORPIN system to create and issue contract documents.
- Represent the agency to contractors, other agencies and the public in negotiating and clarifying contract issues. Coordinate the contract review and approval process with DOJ, DAS, the contractor and others to ensure compliance with agency, state and federal policies and regulations.
- Monitor active contracts to ensure work is performed and payments are made in accordance with contract terms; advise staff on contract issues; research contract issues and questions, and recommend solutions for contract problems.
- Develop intergovernmental agreements which include interagency and interstate agreements. Develop agreement language. Serve as primary contact to respond to questions, resolve issues and facilitate processing agreements. Advise agency staff on use of and procedures for intergovernmental agreements.
- Provide consultation, advice and direction to all levels of agency staff regarding contractor selection and contracting issues and procedures. Maintain current knowledge of state procurement laws, rules, policies and procedures. Interpret and apply agency, state and federal policies, rules and laws relating to the selection of contractors and contracting for personal services.
- Prepare analytical and statistical reports on agency contracts for management, regulatory agencies or the legislature.
WORKING CONDITIONS
Work is conducted in a general office environment. This employee will meet deadlines and manage multiple priorities, working with staff and others under short timelines and within state and federal contract laws and rules, problem solving when contracting issues arise.
HOW TO APPLY
Interested persons must submit a State of Oregon (PD100) Application Form. A resume will not substitute for the required application materials. Copies of applications and job announcements can be obtained from:
- the State’s Jobs Page at: www.oregonjobs.org
- local Oregon Employment Department field offices,
- most state agency personnel offices, or
- the Oregon Department of Energy (503) 378-3752.
If you have a disability and need an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 378-2130 or TTY (503) 378-4672 for the hearing impaired. Please be prepared to leave a message describing the alternate format needed.
Send completed application materials to:
Human Resources
Oregon Department of Energy
625 Marion Street NE
Salem, OR 97301
Applications must be received by 5:00 p.m. on the close date and must be complete and legible. We are unable to acknowledge or verify receipt of applications due to the large volume. You may FAX, if necessary, to (503) 373-7806. The Oregon Department of Energy is not responsible for material that is illegible or missing as a result of transmitting by FAX or that may be lost in the mail.
After your application materials have been reviewed, you will be sent a notice by mail advising: (a) if your application was accepted, or (b) if your application was not accepted. If you don't agree with the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it's received in our office by 5:00 PM on the close date.
Visit the Oregon Department of Energy Web Page at: http://www.oregon.gov/energy
The Oregon Department of Energy is
An Equal Opportunity, Affirmative Action Employer
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