MMIS Calendar

The GroupWise-based MMIS CALENDAR was designed to keep DHS staff current on all MMIS Replacement Project activities and ensure that the most accurate and up-to-date scheduling information is available on a 24/7 basis.

Accessing the MMIS CALENDAR on GroupWise

The first time you access the MMIS CALENDAR, you must establish your proxy.  You will need to do this only once:

1. Go to your GroupWise calendar.
2. Click the word "Online" in the upper left corner.  A drop-down menu will appear. 
3. Go down to the word "Proxy" and click on it.  That will open a dialog box. 
4. Type in "MMIS CALENDAR"
5. Click OK.  You will then be in the inbox section of the MMIS CALENDAR.
6. Click on the calendar icon to go to the calendar section.

Once you've established your proxy, you can access the MMIS CALENDAR anytime:

1. Go to your GroupWise calendar.
2. Click the word "Online" in the upper left corner.  A drop-down menu will appear.
3. Go down to "MMIS CALENDAR" and click on it.
4. You will then be in the Inbox section of the MMIS CALENDAR.
5. Click on the calendar icon to go to the calendar section.
    

Filtering

With all MMIS activities listed on this calendar, many of the days may look somewhat crowded.  To remedy this, we've divided the activities into color-coded categories, allowing you to use GroupWise's filtering feature to make viewing easier.

Categories may change as new MMIS activities begin and others end.  Here is the current listing of categories:

• Business Process
• Cluster Work Sessions
• Deliverable
• Design
• Milestones
• Orientations
• Provider Implementation Support
• Senior Staff Updates
• Special Events

You can filter your calendar view by one or more of these categories by going to the drop-down menu in the upper right of the calendar where it says:  "Show:  All Categories."  You can either select one category to view, or select "more" at the bottom and then use the check boxes to select multiple categories to view. 

Viewing

In the month view, you can cursor over a day to see all the events of that day.  You will be able to see information more easily if you choose the day or week view.  You can double click on any event to see additional details about it, if available.

Using Placeholders for Long-range Scheduling

In order to make the meeting process as efficient as possible, the MMIS schedule may need to change occasionally.  To help you manage your calendar for dates in the future, we have displayed tentative meetings in the MMIS CALENDAR with a gray background.  The word “Placeholder” will be the first word in the Message box.

Placeholders will not be sent as GroupWise appointments, but you have the option of adding them to your personal GroupWise calendars so you can save the dates.  When a placeholder becomes a firm appointment, those invited will receive a GroupWise appointment for it, and the placeholder will be removed.

Questions, comments, suggestions