IT Investment and Planning Electronic Records Management Systems

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IT Investment and Planning

Department

Electronic Records Management Systems

ERMS Community of Practice - Deliverables


Overview

On May 29, 2007 the State CIO Council endorsed the Electronic Records Management System Community of Practice (ERMS CoP). Mary Beth Herkert, State Archivist is the chair of this community. She can be reached by e-mail at mary.e.herkert@state.or.us or by phone at (503) 373-0701. Paula Newsome is the DAS IT Investment and Planning Analyst for this project. She can be reached by e-mail at paula.newsome@das.state.or.us or by phone at (503) 378-4138.


ERMS Community of Practice - Deliverables

ERMS CoP - Guidelines for Managing Electronic Records (pdf) Electronic Records Management System (ERMS) Charter – v2 (pdf) ERMS Glossary - v1.0 (pdf)


Resources

General Documents: DoD 5015.2 Standard (pdf) - Department of Defense Electronic Records Management Software Applications Design Criteria Standard Employees and Public Records: What every public employee needs to know. (ppt) Electronic Records Presentation (ppt) Electronic Records Management and Digital Preservation: Protecting the Knowledge Assets of the State Government Enterprise PART I: Background, Principles and Action for State CIO’s- May 2007 State of Colorado - Standards and Guidelines for Imaging Systems (pdf) Web site links: Division 300 - Oregon State Agency General Records Retention Schedules Washington State Library - Digital Best Practices Minnesota State Archives Kansas State Historical Society Minerva - The online descriptive catalog for the California State Archives Records Management & Information Management, Perth and Western Australia The National Archives links: Technical Information Fast track Products U.S.GSA (General Services Administration) and Cooperative Purchasing links: GSA Schedules e-Library GSA Federal Supply Schedules Cooperative Purchasing What's the Difference? Is there a difference between document and records management? AIIM E–Doc Magazine, Article on Document Management vs. Records Management Government of British Columbia Resources: Documents: Enterprise Document and Records Management System - Request for Proposal (pdf) Web site links: Enterprise Document and Records Management System & E-mail Management Administrative Records Classification System (ARCS) Operational Records Classification Systems (ORCS) Government Core Policy (use of EDRMS Standard): CPPM (Core Policy & Procedure Manual) Table of contents CPPM Chapter 12 Information and Technology Management

Page updated: April 18, 2008

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